HMRC encourages a shift to more environmentally-friendly vehicles. Nov 04, 2019 Andrew Jones General-News It was announced by HMRC that company car drivers using zero emission cars will pay no company car tax in 2020-2021.

]]>
The Government’s aim to reduce pollution and improve air quality in the UK and encourage people to invest in more environmentally friendly vehicles, has brought about a revision of the Appropriate Percentages used in the Benefit In Kind (BIK) calculations, particularly for Ultra Low Emission Vehicles (ULEVs).

HMRC has confirmed that these new calculation bands will be implemented from April 2020. There will be 11 new bands for ULEVs as well as the inclusion of a separate zero emissions band for wholly electrically powered vehicles.

It was announced by HMRC that company car drivers using zero emission cars will pay no company car tax in 2020-2021. This is an initiative that is being put into place in order to influence people to shift to the use of zero emission cars in a bid to help the environment. In 2021-22, the tax rate will increase to one percent before returning to the planned two percent in 2022-2023.

In the Autumn Budget 2017, the government announced that cars registered from April 2020 will be taxed based on Worldwide harmonised Light vehicles Test Procedure (WLTP) figures. WLTP aims to be more representative of real world driving conditions, compared to the previous test known as the New European Driving Cycle (NEDC). As a result, reported emissions are expected to increase which could impact Vehicle Excise Duty and company car tax.

This has resulted in the Appropriate Percentages for vehicles registered prior to April 2020 (NEDC rated) to have their percentage values set at the 2022/2023 rate that will be used for vehicles registered after April 2020 (WLTP rated), allowing 3 years for the WLTP tested vehicles to “catch up” to the same rate (they have a lower starting rate due reflect the more stringent tests). This excludes zero emission vehicles which remain unaffected by this new test and therefore follows the newly introduced rate irrespective of their registration date.

]]>
0 Sdworx hmrc-encourages-a-shift-to-more-environmentally-friendly-vehicles 238
Voluntary Payrolling of Company Cars Oct 31, 2017 Graham Whitehouse General-News If you have elected to voluntarily payroll company cars as a Benefit in Kind (BiK) via the HMRC, from April 2018 you will have to payroll your car data. It will be mandatory from this time to submit your car data information on your FPS (Full Payment Submission).

]]>
If you have elected to voluntarily payroll company cars as a Benefit in Kind (BiK) via the HMRC, from April 2018 you will have to payroll your company car data. It will therefore be mandatory from this time to submit your car data information on your FPS (Full Payment Submission).

This only applies to those who have chosen to voluntarily payroll company cars as a BiK; it does not apply to all employers who provide company cars – you can continue to process in the normal way via P11D and P46 (Car).

]]>
0 Sdworx voluntary-payrolling-of-company-cars 235
Revision in the P11D Organiser to accommodate for optional remuneration arrangements Mar 31, 2017 Andrew Jones Software-News The 2017 release has not been updated to reflect the comparison of the cash forgone to the modified cash equivalent of a company cars and other BiKs as discussed in the guide to optional remuneration arrangements.

Here’s why….

]]>
The 2017 release has not been updated to reflect the comparison of the cash forgone to the modified cash equivalent of a company cars and other BiKs as discussed in the guide to optional remuneration arrangements.

Currently, there has been no guidance as to how you report the Cash Forgone if this needs to be reported (instead of the Modified Cash Equivalent of the car for instance) via the Government Gateway. There has been discussion with HMRC with regards reporting at the end of the 2017/18 tax year, they have stated.

“Where these are not payrolled BiKs, they will be reported on the P11D after April 2018. The specification will be distributed in line with the usual rhythm.”

The Business Rules (specification) that govern the 2016/17 P11D tax return via the Government Gateway was not published until May 2016, which suggests the sight of the same document for the 2017/18 return will not be available until May 2017 at the earliest.

The guidance on optional remuneration arrangements provided by HMRC on the 20th March 2017 is currently under review to determine the capturing requirements system implications. As soon as we have determined the development timeline to incorporate these changes, we will inform you of the intended publication date.

]]>
0 Sdworx revision-in-the-p11d-organiser-to-accommodate-for-optional-remuneration-arrangements 232
HMRC Reminder for those payrolling benefits Feb 14, 2017 Graham Whitehouse HMRC’s February issue of the Employer Bulletin (Number 64) contains a few important reminders for those employers that have payrolled benefits in the 2016-2017 tax year…

]]>
HMRC’s February issue of the Employer Bulletin contained a few important reminders for those employers that have payrolled benefits in the 2016-2017 tax year:
  • A P11D must still be produced for an benefits you’ve not payrolled
  • A P11D (b) still needs to be sent to HMRC informing them about the Employer Class 1A NICs due on all benefits (including payrolled ones)
  • You’ll also need to to give your employees a letter telling them which benefits were payrolled, and telling them the amount of the benefit.

HMRC also noted that if an employer has had a reminder to send a P11D/P11D (b) but didn’t actually pay any benefits they still need to:

  • Submit a ‘nil’ return
  • Complete the ’2016-2017 Employer – No return of Class 1A’ form, which will be available from 6 April 2017

]]>
164.png HMRC Bulletin 64 hmrc-reminder-for-those-payrolling-benefits 231
Treatment of non-deductible and non-exempt expenses 2016/2017 Oct 17, 2016 Andrew Jones tax-news HMRC has provided further guidance on the treatment of non-deductible and non-exempt expenses in the October 2016 release of it’s Employer Bulletin.

]]>
HMRC has provided further guidance on the treatment of non-deductible and non-exempt expenses in the October 2016 release of it’s Employer Bulletin.

It states that from 6 April 2016 any expenses you reimburse to your employees that are fully
deductible from their earnings are no longer subject to tax and National Insurance
contributions (NICs), provided they are not part of a relevant salary sacrifice
arrangement. There is no need for employers to include them on P11D and for the
employees to submit deduction claims to HMRC. Dispensations no longer apply.
Employers who wish to pay the tax and NICs on non-deductible expenses can still
agree PAYE Settlement Agreements with HMRC.

For the tax year ending 5 April 2017 expenses payments that are not fully deductible
should not be reported on form P11D, but instead should be treated as earnings and
the full amount should be subject to tax and Class 1 NICs.

For mixed expense payments (for example, home telephone rental) if you can clearly
identify the allowable expense amount at the time of payment, only the non-exempt
amount will need to be treated as earnings and subject to tax and Class 1 NICs
through the payroll.

If the non-exempt amount is not clearly identifiable at the time of payment you should
treat the full amount as earnings and deduct tax and Class 1 NICs accordingly. Your
employees can then claim tax relief for the exempt amount related to business use in
the normal manner.

Where a benefit is provided that would have previously been included in a dispensation
because a fully matching deduction is available, and it is not provided under a relevant
salary sacrifice arrangement, the exemption applies in the same way as to paid or
reimbursed expenses. If the benefit is not fully matched by a deduction, the full value
of the benefit should be reported in the normal way.

Further information relating to the end of year reporting of expenses and benefits,
including how to deal with items that have not been reported via payroll during the
year, will be published in the February 2017 edition of HMRC’s Employer Bulletin.

The full Employer Bulletin can be read here

]]>
0 Sdworx treatment-of-non-deductible-and-non-exempt-expenses-2016-2017 230
P11D Organiser 2016 Released Mar 31, 2016 Andrew Jones General-News We are pleased to announce the release of the 2016 version of the P11D Organiser. This new release contains a range of improvements to the way the software operates, as well as all the legislative changes necessary for the 2015-2016 P11D return process.

]]>
We are pleased to announce the release of the 2016 version of the P11D Organiser. This new release contains a range of improvements to the way the software operates, as well as all the legislative changes necessary for the 2015-2016 P11D return process.

There is an overview of the changes available in our new support portal and knowledgebase (p11dorganiser.support) here.

]]>
0 Sdworx p11d-organiser-2016-released 229
Trivial Benefits Exemption from April 2016 Mar 01, 2016 Graham Whitehouse tax-news In February, draft guidance was published on a new exemption for low value benefits in kind (‘trivial BiKs’) to be included in the Employment Income Manual (EIM). The draft legislation for exemption for trivial benefits in kind is to be included in Finance Bill 2016 (FB16).

]]>
In February, draft guidance was published on a new exemption for low value benefits in kind (‘trivial BiKs’) to be included in the Employment Income Manual (EIM). The draft legislation for exemption for trivial benefits in kind is to be included in Finance Bill 2016 (FB16).

This means employers will no longer need to report such benefits on either form P11D or via PAYE Settlement Agreements (PSAs) at the year end. It replaces a concessionary practice, whereby an employer was required to agree with HMRC whether a benefit can be treated as trivial and so not reported to HMRC.

The conditions that have to be met for the benefits exemption to apply are:

  • The cost of providing the benefit (including VAT) does not exceed £50. One variation is that this could be the average cost of supplying the benefit to a group of employees is not over £50 (including VAT).
  • The benefit is not cash or a ‘cash voucher’.
  • No contractual entitlement exists for the trivial benefit, including provisions under salary sacrifice.
  • The trivial benefit is not offered in recognition (or reward) for services past or present.
  • The trivial benefit exemption is subject to an annual tax year cap of £300 where the employer is a close company and the employee is a person who is a director or other office-holder of the employer, or a member of the family or household of such a person.

This is a new exemption and doesn’t really have a precise definition, but things like flowers, gifts, or birthday presents should be covered. However, if any of these conditions is not satisfied then the benefit is taxed in the normal way, subject to any other exemptions or allowable deductions. i.e., if the present cost £51, the total amount is subject to tax and NIC.

There are a couple of useful links on the GOV.UK web site:

]]>
The draft legislation for exemption for trivial benefits in kind is to be included in Finance Bill 2016 (FB16). 0 Sdworx trivial-benefits-exemption-from-april-2016 228
'End of life' for Internet Explorer 8, 9 and 10 next Tuesday Jan 06, 2016 Graham Whitehouse Internet Explorer 8, 9 and 10 are reaching ‘end of life’ on Tuesday the 12th 2016, meaning they’re no longer supported by Microsoft.

]]>
Internet Explorer 8, 9 and 10 are reaching ‘end of life’ on Tuesday the 12th 2016, meaning they’re no longer supported by Microsoft.

An update (KB3123303) goes live next week, and it will inform Internet Explorer users on launch to upgrade to a modern browser. This will appear for Windows 7 and Server 2008 R2 users still using the old browsers after installing the update.

End of life means the browsers will no longer receive security updates or any other kind of patches, leaving those running them wide open to new vulnerabilities in the future. If you’re still using any version of Internet Explorer below 11 you really should be looking to get an update.

Although the P11D Organiser will continue to work with older versions of Internet Explorer, our testing going forward will focus only on the browsers that Microsoft still support.

]]>
160.png IE10 end-of-life-for-internet-explorer-8-9-and-10-next-tuesday 227
VW emissions - HMRC confirm position regarding previously submitted P11Ds Oct 01, 2015 Andrew Jones General-News HMRC have confirmed that even if the CO2 figures are found to be incorrect it will not affect the levels of company car tax that have already been charged.

]]>
CIPP commented yesterday that HMRC have confirmed that even if the CO2 figures are found to be incorrect it will not affect the levels of company car tax that have already been charged. There will be no requirement for employers to re-submit P11Ds.

This is because the legislation says that the calculation should be based on the CO2 figures on the EC certificate of conformity or the UK approval certificate. This means that it is not possible for HMRC to create a retrospective tax charge.

]]>
0 Sdworx vw-emissions-hmrc-confirm-position-regarding-previously-submitted-p11ds 226
HMRC Message about 'rogue' P11D(b)s Aug 27, 2015 Graham Whitehouse General-News In July we were made aware of an internal processing error that meant our IT systems were not aligned and resulted in a number of Employers not being issued with either a paper P11D or an Electronic Notification to File a P11D for tax year 2014/15 in April 2015.

]]>
HMRC message:

In July we were made aware of an internal processing error that meant our IT systems were not aligned and resulted in a number of Employers not being issued with either a paper P11D or an Electronic Notification to File a P11D for tax year 2014/15 in April 2015.

We have investigated the problem and the impact on our customers and found that a substantial number of customers had managed to file a P11D despite the processing error.

Further work has taken place and we approved system maintenance to align our IT systems in August and were assured by our IT partners that no outputs would be generated to customers. However, despite the assurances we obtained, we have recently learned that this alignment resulted in approximately 3,000 P11D notifications and P30B Payslips being issued mid-August in error.

We apologise for any confusion these unexpected outputs have caused, we are investigating this as a matter of urgency with our IT partners to ensure that this does not happen again.

If you have recently received a P11D notification and a P30B Payslip please follow the steps below to determine if any further action is required:


  1. If you have already completed and submitted the P11D and any associated P11Ds and paid the amount due – you can ignore the form and take no further action
  2. If you have already completed and submitted the P11D and any associated P11Ds but have not paid the amount due – you should pay the outstanding amount as soon as possible to prevent interest and any possible penalties

  3. If you have not completed and submitted the P11D – you should complete and return a P11D and any associated P11Ds as soon as possible to prevent any penalties increasing

]]>
0 Sdworx hmrc-message-about-rogue-p11dbs 225
P11D interim penalty notice letters - HMRC update Aug 14, 2015 Graham Whitehouse General-News The Technical Team at HMRC have shared the following message regarding the recent issue of erroneous P11D interim penalty notice letters.

]]>
The Technical Team at HMRC have shared the following message regarding the recent issue of erroneous P11D interim penalty notice letters.

“The P11D Penalty Warning Letter is not a penalty notice. It advises employers that they may be charged a penalty and to file their P11D as soon as possible to prevent the penalty increasing further.

This year we issued P11D Penalty Warning Letters where the P11D information was not received by the 21st July.

We have recently identified an internal processing problem with these Penalty Warning Letters, which has impacted a number of employers. We apologise for any inconvenience this has caused. We are working tirelessly to resolve the problem and capture these forms as quickly as possible. However we believe that the majority of the Penalty Warning Letters have been issued correctly and have not been impacted by the internal processing error.

We are recommending that if the employer/agent has received a Penalty Warning Letter that they submit another P11D to ensure that the correct information is reflected on our records, in case the original P11D has been lost in transit to HMRC.”

]]>
0 Sdworx p11d-interim-penalty-notice-letters-hmrc-update 224
Government Gateway Issues Resolved 24/06/2015 Jun 22, 2015 Graham Whitehouse General-News We have been informed by HMRC that the issues with the Government Gateway have now been resolved.

]]>
We have been informed by HMRC that the issues with the Government Gateway have now been resolved.

“We were advised that the problems with Gateway were resolved overnight so customers making submissions today should be receiving their response as normal.

There is a backlog of delayed response messages that Gateway are currently working through, so customers that are still awaiting a response should receive one shortly.”

]]>
We have been informed by HMRC that the issues with the Government Gateway have now been resolved. 0 Sdworx government-gateway-issues-22-06-2015 223
Government Gateway - Advanced Warning of Update Jun 12, 2015 Andrew Jones tax-news There will be some changes being made to the Government Gateway between 21:00 Wednesday 17th June 2015 and 00:59 Thursday 18th June 2015, during which time the service will be unavailable.

]]>
There will be some changes being made to the Government Gateway between 21:00 Wednesday 17th June 2015 and 00:59 Thursday 18th June 2015, during which time the service will be unavailable.

The Gateway team said “We appreciate that any time a service is unavailable there is some inconvenience. We have worked with the government departments using the Gateway to reduce the time for which the service will be unavailable, and have scheduled it at the most appropriate time.”

Whilst this may not have an impact to P11D Organiser users, who typically make submissions during normal office hours, it is worth noting this maintenance process as it may have an effect on service availability, should this overrun.

]]>
There will be some changes being made to the Government Gateway between 21:00 Wednesday 17th June 2015 and 00:59 Thursday 18th June 2015 0 Sdworx government-gateway-advanced-warning-of-update 222
Moving a P11D Organiser Installation May 19, 2015 Graham Whitehouse Top-Tips This is a quick guide to assist with moving a P11D Organiser installation – this may be from an old PC to a new one, or from one shared drive to another.

]]>
Introduction
This is a quick guide to assist with moving a P11D Organiser installation – this may be from an old PC to a new one, or from one shared drive to another.


Preparation
Before you move your system from one place to another, always make sure you perform an internal backup of the P11D Organiser first. This can be achieved by pressing F3 whilst in the program and then clicking OK. Although this will ensure your valuable data is backed up, please note that it DOES NOT back up everything you need to move a system.



Copying the P11D Organiser Directory
Locate where the current installation is – you can find this by right clicking on your desktop shortcut and selecting Properties

You will need to copy the whole folder that contains the P11D.exe (in this example the complete “P11D” folder).
We need to copy the entire directory for a couple of reasons, firstly to maintain the user security, but also to ensure the full history is maintained.

You then need to ‘paste’ this folder to the required new location. Remember to ensure that ALL potential users of the system have access to the new location – they will need to be able to navigate to the directory and have full access rights – whether by mapping the drive or UNC path.


Downloading the Latest Installer
The next stage is to download the latest setup/installer from the P11D Organiser web site – navigate to www.p11dorganiser.co.uk and then select the Support link from the top of the page. Locate the setup download location (on the right hand side) and download the application.




Completing the Move
Now run the installer, and when you get to the choice of Performing a new installation or Updating your existing installation, ensure you choose to ‘update’.

As you progress to the next step of the installation process you will be asked to navigate to the location of the existing installation – you need to locate the P11D folder that you have just copied to the new location.

The installer will display a message saying that the directory already exists, and asking if you want to install anyway – answer Yes to this.

The last process in the installation routine is to set up the local machine with the necessary shortcuts and driver software – therefore answer to setup this machine”.



Other Workstations
Once the installation is complete you will then need to connect any other workstation clients to the new database – simply repeat the final process detailed above, in each case navigating to the new location and then setting up the machine accordingly.


Clean Up
Although it makes sense to keep the old P11D Organiser installation in place until you are completely happy with the move, ensure you rename the ‘old’ folder to make it clear that it is no longer to be used.

To download a PDF version of this guide – click here

]]>
This is a quick guide to assist with moving a P11D Organiser installation – this may be from an old PC to a new one, or from one shared drive to another. 0 Sdworx moving-a-p11d-organiser-installation 221
P11D Organiser 2015.1.1 Release Apr 14, 2015 Graham Whitehouse P11D-News We are pleased to announce the release of the 2015.1.1 release of the P11D Organiser. This new release contains a range of improvements to the way the software operates, as well as all the legislative changes necessary of the 2014-2015 P11D return process.

]]>
We are pleased to announce the release of the 2015.1.1 release of the P11D Organiser. This new release contains a range of improvements to the way the software operates, as well as all the legislative changes necessary of the 2014-2015 P11D return process.

There is an overview of the changes in the ‘What’s New’ section of the P11D Organiser help website, but the highlights include:

New HMRC Compliant forms for the 2014/2015 tax year

Legislative Changes for the 2014/2015 tax year

Software Enhancements

  • Allowed submission to the HMRC Gateway for 2014-15 returns.
  • Introduction of role-based users in User Management.
  • Introduction of a “Forgotten Password” feature on the login screen (internet connection required).
  • Revised activation, licencing and Live update notices through web services (where available).
  • Further improvements to menus, navigation and button images.
  • Improved import routines, business logic and validation.
  • Improved create new year/merge benefits functionality.
  • Improvements to email client, integration and settings management.
  • Revised presentation of information on the following screens
    - Cars and Car Fuel Benefit
    - User Administration
    - Reports Wizard
  • Introduction of Enhanced PDF Preview as an option in the Reports Wizard.
  • Improved user interface to allow allocation of and reference to company logos for document production.
  • Enhanced listing/employee search facility.
  • Revised online help system with walkthroughs, section specific guides and “Live Chat” facilities.
  • Revised installer program and the introduction of a separate workstation setup program.
  • Introduction of optional features to
    - Backup data to PAS’s off-site hosting facility.
    - Password protect pdf documents for emailing – e.g. Employee Benefits Statements.
    - Publish end of year documents through our recently launched ‘Self Service’ facility.

The full list of changes are available here

More details on the software enhancements and the revised installer program are available here

]]>
0 Sdworx p11d-organiser-201511-release 220
Delay on the introduction of the Trivial Benefit Exemption Mar 25, 2015 Andrew Jones General-News CIPP’s Policy and Research team has issued a notice today confirming that there will be a delay on the introduction of the Exemption.

]]>
The Trivial Benefit Exemption will affect any employer who provides to their employees certain low value benefits-in-kind (BiKs) which will, in some circumstances, become exempt from income tax. You can read more on the proposed exemption here.

CIPP’s Policy and Research team has issued a notice today confirming that there will be a delay on the introduction of the Exemption. They report “In a last minute update, HMRC has advised that as part of the Parliamentary process, Parliament has decided not to legislate for the new exemption to income tax for trivial BiKs in Finance Bill 2015 and instead will legislate in a future Finance Bill. This will mean that the income tax exemption will not come into force from 6 April 2015 as previously advised.

“Other changes to benefits and expenses (the abolition of the £8,500 threshold, collection of income tax on BiKs in real time (payrolling) and the paid and reimbursed expenses exemption) will be legislated in Finance Bill 2015, which has been published today.”

]]>
54.jpg HM Revenue & Customs delay-on-the-introduction-of-the-trivial-benefit-exemption 219
Enhanced P11D Organiser Training Nov 18, 2014 Andrew Jones Training As part of our continued effort to maintain an award winning support, our Professional Services Team have been working to enhance the onsite training event that we provide to both new and existing customer

]]>
As part of our continued effort to maintain an award winning support, our Professional Services Team have been working to enhance the onsite training event that we provide to both new and existing customers.

Feedback from customers has shown that some ‘hands on’ training would be appreciated during the day, as this would allow them to put into practice some of the teachings they had undergone. Traditionally this has been a challenge, as the last thing we want to to is ‘contaminate’ customer’s live systems with training data. Equally customer’s training rooms do not always have access to the necessary PCs, software and connectivity to make this practical.

We have invested in a number of training laptop PCs that we will take on site for trainees to use during their day. These are all configured with full versions of the P11D Organiser software, and also have training data and test files on board ready for practical use.

The team has also put together some interactive quizzes that allow trainees to test the knowledge during the day – these are aimed at reinforcing some basic knowledge areas of the software. Each laptop has WiFi capability,and the trainer will, where possible, provide an independent internet connection for the machines so that these can be accessed without the need for using customer’s networks or bothering the IT team.

To completely close the loop, we will also be asking attendees to answer a few simple survey questions at the end of each day – this will allow us to further improve the training to meet their requirements in the future.

]]>
142.jpg Training Laptops enhanced-p11d-organiser-training 214
Earnie Customer Conference Nov 13, 2014 Graham Whitehouse General-News Today we are supporting IRIS (one of our many partners) at their customer event which is being held at the National Motorcycle Museum in Coventry.

]]>
Today we are supporting IRIS (one of our many partners) at their customer event which is being held at the National Motorcycle Museum in Coventry. These events give us an excellent opportunity to talk to interested parties about the P11D Organiser solution and the requirements that exist in the market for P11D production.

We get to speak with a good number of existing clients about their experiences of using the software, as well as having a chance to chat to prospects about how the P11D Organiser could meet their P11D production requirements going forward.

As a software supplier in this digital age, we find there are not enough opportunities to ‘just chat’ with users about the software and what it can do. Although we focus on making the software as easy to use as possible, this can also mean that some of the more powerful features are not presented ‘up front’ – these interactive days give us a chance to offer advice and support in getting the most out of the software.

PAS work with a wide range of payroll and HR companies to supply the P11D Organiser as part of their complete system provision. We create direct links into these systems, meaning we can read relevant information quickly and securely into the software, so smoothing the process of creating P11Ds. Our partnerships are key to our continued success in the marketplace, and ensure that we remain leaders in the field.

]]>
141.jpg P11D Organiser Brochures earnie-customer-conference 213
Why Simplifying P11Ds is Actually Complicated... Oct 03, 2014 Graham Whitehouse P11D-News Much has been written over recent months about the Office of Tax Simplification’s efforts to reduce the burdens of the P11D process on employers in the UK. All of the work the OTS has completed with third parties such as ourselves is not only welcome, but very much needed. However, it is too easy to confuse simplifying the process of P11D reporting with eradicating the need for employee transparency and accurate financial reporting.

The P11D return is an essential part of the process of reporting the financial burden that benefits in kind offer to both employees and employers. The range and variety of these benefits is the reason that benefits and expenses didn’t get ‘rolled in’ to the recent RTI (Real Time Information) changes – they are complex in their nature, and in many cases vary on a month by month basis, making real time reporting especially challenging, as the benefits are largely managed outside the core payroll system.

Although many observers will point to increased payrolling of benefits as the solution to ‘P11D complexity’, this misses the target in a number of areas. Although it could certainly simplify matters for employees by allowing their benefits tax burden to run in real time rather than a year behind, it does not remove the need for a ‘benefits statement’ or communication for the employee. An end of year reconciliation with HMRC will still be necessary (even if that is a simple ‘nil return’ for the employee), and most importantly, employers will still need to manage and calculate the Class 1A charges and contributions and report these on a P11D.

Payrolling some benefits can be relatively straightforward – for instance, you can take the annual premium of a health scheme and divide it by 12 to generate monthly payments, however even a simple benefit such as this can be complicated by in year variations and changes, as they are often managed outside of the payroll system. An employee may be able to see monthly salary alterations being applied to their salary (assuming their payslip can show this in sufficient detail), but will need some form of statement or report at the end of a tax year to reconcile the benefits they have received. This communication may no longer be called a P11D, but it is still very much a requirement.

However, once you embark on payrolling more complex benefits, such as cars and car fuel, the in-year variations will make real time updates of the benefit value far more complex. The calculations related to car and fuel assignment are not easy, and for that reason are handled by external systems. These will require a ‘closed-loop connection’ to be put in place with the payroll system to allow pay variations to be incorporated accurately and efficiently. Even then, a short narrative on a payslip can give little more than an indication of the financial implications, and a monthly ‘statement’ may be more appropriate – but an end of year summary will be essential.

HMRC understands that payrolling benefits is hard, which is why they still insist that you tell them in advance if you intend on submitting benefits that have been payrolled. Equally, they still require P11Ds and a P11D at the end of the year as reconciliation and confirmation of what has occurred during that period. In these cases it is essential that your P11D software is able to handle payrolled benefits correctly, and perform all of the necessary Class 1A calculations and P11D notifications in line with HMRC requirements.

The Republic of Ireland already has payrolling of benefits in place, and it has significantly reduced the payment time lag for employees, meaning they are paying far closer to the right tax at the right time – however it has demonstrated to those software companies that have implemented the solutions that there are pitfalls and complications to be managed, and more importantly it has taught those software providers how to deal with them, so they are ideally positioned for the changes coming in the UK in the near future.

In summary, the push by the OTS to reduce the number of P11Ds is a much needed exercise, and it will certainly lead to less P11Ds being issued to employees each year – however it will also mean that employers need to raise their games significantly to provide ‘statements of benefits’ to employees to clarify what has been paid to them, and when. These may even be needed on a more regular basis than a once a year.

Simplifying the P11D process is one thing, but removing the need to report accurate figures to HMRC and employees is something else completely, and remains a complex task.

]]>
139.png OTS Web Site why-simplifying-p11ds-is-actually-complicated 211
Self Assessment - Transition to GOV.UK Aug 18, 2014 Andrew Jones General-News Self Assessment guidance will transition from the HM Revenue and Customs (HMRC) website to GOV.UK on 21 August 2014.

]]>
Self Assessment guidance will transition from the HM Revenue and Customs (HMRC) website to GOV.UK on 21 August 2014.

As part of the Government Digital Strategy, all central government websites will transition to the GOV.UK site. With effect from 2014, this becomes the website for all government information and the place to access all government services.

HMRC has stated that their public-facing web content, including guidance will move to GOV.UK, creating new content and modifying existing material too, to make things simpler, clearer and faster.

They have said that they will ensure that anyone trying to access Self Assessment guidance on the HMRC website (e.g. from a bookmarked link) will automatically be redirected to the new page on GOV.UK site.

HMRC’s existing online services won’t change as a result of transition but will now be accessed from the GOV.UK site. However, tax returns and notes won’t be moving at the same time as the guidance – they will link back to the HMRC website for these until they’re ready to transition.

]]>
Self Assessment guidance will transition from the HM Revenue and Customs (HMRC) website to GOV.UK on 21 August 2014. 138.jpg self-assessment-transition-to-govuk 210
Virus Warning - "Email from HMRC" Jul 25, 2014 Andrew Jones General-News We have recently been informed that there are phishing and potentially dangerous emails being emailed around under the guise of HMRC as a “Tax Notice July 2014”. Please ensure you DO NOT open the attachment on this email and delete it immediately.

]]>
We have recently been informed that there are phishing and potentially dangerous emails being emailed around under the guise of HMRC as a “Tax Notice July 2014”. Please ensure you DO NOT open the attachment on this email and delete it immediately.

HMRC state:

“HM Revenue & Customs (HMRC) will never send notifications of a tax rebate / refund by email, or ask you to disclose personal or payment information by email.

These are known as ‘419’ scams. HMRC will never request payment or personal details by e-mail.

HMRC will never ask you to disclose personal information by email or fax.”

For further advice, visit the HMRC website.

]]>
We have recently been informed that there are phishing and potentially dangerous emails being emailed around under the guise of HMRC 137.jpg Virus Warning - "Email from HMRC" virus-warning-email-from-hmrc 209
Issue with P46(Car) Reporting Apr 23, 2014 Graham Whitehouse Software-News PAS would like to make customers aware about an on-going issue with reporting P46(Car) for the last quarter of 2013/14. This issue is being caused by HMRC's own validation rules/requirements which prevent the successful submission of the final quarters' returns electronically.

]]>
PAS would like to make customers aware about an on-going issue with reporting P46(Car) for the last quarter of 2013/14. This issue is being caused by HMRC's own validation rules/requirements which prevent the successful submission of the final quarters' returns electronically.

As background, every year, the HMRC Software Developers Support Team publish technical specifications to enable Third Party Vendors to develop a software product which can successfully submit online forms to HMRC's back end systems. One component of these specifications is called "Business Validation Rules" which are drawn up by SDST's business requirement team. These rules govern what type of information it expects to see in certain fields within an online return.

One rule applied to the P46(Car) - and more specifically the “Date Car Was First Available” field is, “Must be after start of Current Tax Year”. This in turn means that come the 6th of April each year, any dates submitted prior to the 6th will not be accepted by its systems. HMRC only support one year at a time for Expenses and Benefits online filing, and this particular piece of validation has been present within the service for a number of years.

However there was an exception to this during 2011-12, when a return could be processed with a "Date Car Available From" not in the current tax year. This anomaly was fixed by HMRC in February 2013 and the validation correctly restored to reject dates not in the current tax year. HMRC have confirmed that the current behaviour is in line with its expectations.

The confusion arises as a direct result of the published P46(Car) deadline information which states that, this type of return can be sent up to 28 days after the quarter end. Unfortunately, this is historical guidance and really refers to paper returns. HMRC accepts there is no distinction made between paper and online within these notes – this is something that it is looking into.

HMRC has confirmed PAS’s P11D Organiser software is working correctly and has been designed to behave as HMRC has prescribed.

HMRC advise that the only way to get this data to them at this point is either via paper returns or to wait for things to be “picked up” from the actual P11D's.

]]>
PAS would like to make customers aware about an on-going issue with reporting P46(Car) for the last quarter of 2012/13. 136.png P46(car) issue-with-p46car-reporting 200
'Flash Cars' and Blue Light Vehicles Jan 31, 2014 Graham Whitehouse P11D-News With such a wide range of customers, we get involved with many interesting areas of benefits in kind reporting, and although not that common, the area of ‘Flash Lights’ sometimes comes up. Therefore, here are a few notes about those people that have blue (or orange) lights on their vehicles.

]]>
With such a wide range of customers, we get involved with many interesting areas of benefits in kind reporting, and although not that common, the area of ‘Flash Lights’ sometimes comes up. Therefore, here are a few notes about those people that have blue (or orange) lights on their vehicles.

The first key point is to establish whether the vehicle should be regarded as a ‘car’ for tax purposes. This should be fairly clear, as if the car is fitted with FIXED flashing lights which are bolted or screwed in place, then it is NOT a car for tax purposes.

For clarification, it is not important what colour the lights are or where they are placed on the car, but they must be fixed – magnetic lights and removable ones do not count! If the car falls into this ‘flash light’ category, the car then needs to be treated as an “An asset placed at the employee’s disposal” and entered in Section L on the P11D.

When entering items into this area of the P11D, one does not use the manufacturer’s list price as you would with a company car, but the ‘market value’, which would normally be the price paid to acquire the car. The cash equivalent is then determined by applying the formula supplied by HMRC, which is 20% of the market value of the asset at the time that the employee first uses it plus any running costs (insurance, fuel etc.). If the car was leased rather than purchased, then the annual lease cost should be used in place of the market value.

The resulting value can be subsequently ‘apportioned’ to take account of private and business use, providing sufficient records are maintained.

So as an example: A fire brigade car with fixed blue lights that cost the brigade £24,300, and provides other costs of £2,500. The entry in Section L of the employee’s P11D should be £5,360. If there is evidence of a 60%/40% private/business split, this could be further reduced to £3,216.

]]>
We get involved with many areas of benefits in kind reporting. Here are a few notes about those people that have blue (or orange) lights on their vehicles. 140.png Blue Light Car -flash-cars-and-blue-light-vehicles 208
We're hiring a new Customer Support and Training Representative Jan 02, 2014 Graham Whitehouse General-News Due to continued sales success and future growth plans, we are now looking to expand our software support and training team. Based in our offices in Manchester Science Park, we are looking for someone that can offer strong communications skills, a methodical approach to problem solving and a willingness to get involved across all areas of the business.

]]>
PAS Ltd is the market leader for P11D software in the UK, and the P11D Organiser has become the software of choice in this sector for all sizes of business.

Due to continued sales success and future growth plans, we are now looking to expand our software support and training team. Based in our offices in Manchester Science Park, we are looking for someone that can offer strong communications skills, a methodical approach to problem solving and a willingness to get involved across all areas of the business.

Preferably with a background in the payroll sector, you will bring your experience to a role that will see you supporting customers from a wide range of blue chip clients, as well as assisting in training and testing of the software.

Some of the key skills we are looking for are:

  • Good telephone manner and customer facing skills
  • Logical approach to problem solving
  • Strong Microsoft Excel/spreadsheet skills
  • Excellent written skills
  • Ability to demonstrate aptitude with figures
  • Experience in a payroll or finance related environment
  • Knowledge of HM Revenue and Customs’ current legislation e.g. NI rates and benefits in kind legislation
  • Payroll qualifications would be ideal

We will pay a competitive salary for the right person as we want to employ the best. So if you think you fit the bill, and want a chance to work in a dynamic and growing software business, send us an email with all your details and attaching your CV.

]]>
Due to continued sales success and future growth plans, we are now looking to expand our software support and training team. 60.jpg P11D Organiser We are now looking to expand our software support and training team. we-re-hiring-a-new-customer-support-and-training-representative 207
Helpful Hints about Vehicle CO2 and Cubic Capacity (cc) Nov 27, 2013 Graham Whitehouse General-News When importing and editing vehicle data within the P11D Organiser, be careful to keep an eye on the CO2 and cc entries – small differences can have a dramatic effect on the benefit an employee may receive.

]]>
When importing and editing vehicle data within the P11D Organiser, be careful to keep an eye on the CO2 and cc entries – small differences can have a dramatic effect on the benefit an employee may receive.

There is a setting in the P11D Organiser that marks a car as having ‘No Approved CO2’ (see screenshot), this should ONLY be ticked when there is really no CO2 figure – which for a modern car is very unlikely. Even if there is a figure in the CO2 box, this setting takes precedence and a zero value is used.

Cars and car fuel

The effect of having this box ticked can be quite dramatic – in the example above it would take the benefit from 17% of the list price to 28% – or around £8,000 to over £13,000 for the year!

You should also keep a careful eye on the cc figure – although this is no longer used on the standard calculation of car benefit, it DOES come into play if there is no approved CO2 figure or for cars that are registered before the 1st of January 1998.

The P11D Organiser validates all imports and will warn you when a vehicle has a ‘zero’ CO2 figure, however if you have worries about a car benefit calculation, make sure you have checked all the vehicle information – this can be accessed by right clicking on the car allocation for any employee.

You can find more information and guidance at the HMRC website and on the P11D Working Sheet 2 Car and Car fuel benefit

]]>
When importing and editing vehicle data within the P11D Organiser, be careful to keep an eye on the CO2 and cc entries 60.jpg P11D Organiser helpful-hints-about-vehicle-co2-and-cubic-capacity-cc 205
Certificate problems when Filing by Internet Nov 06, 2013 Simon Duffy P11D-News When filing by internet your connection to the HMRC Gateway is encrypted using a security certificate. This certificate generally stays the same for a number of years but it will occasionally have to be updated.

]]>
When filing by internet your connection to the HMRC Gateway is encrypted using a security certificate. This certificate generally stays the same for a number of years but it will occasionally have to be updated. If you receive the following error below then you may have a problem with the security of the connection in that the certificate in your local web browser is out of date and needs renewing. This is only in Filing by Internet submissions.

Certificate Error Message

Here is how you renew the certificate. Go to the actual HMRC submission page:

If you click on the small padlock to the right of the address it should give you a security report. Then you can click on view the certificates.

You should see something like this below if the certificate is out of date:

Install New Certificate

Now you will need to install the new certificate. Click on install certificate and accept all the defaults. This will install it on your computer in the required place. Once this is done if you click on the padlock icon again you should get similar to below:

Valid Certificate

You can see this certificate is now valid until 26/09/2015

]]>
When filing by internet your connection to the HMRC Gateway is encrypted using a security certificate which will occasionally have to be updated. 54.jpg HM Revenue & Customs certificate-problems-when-filing-by-internet 203
PAS and MidlandHR Partner Up to Smooth P11D Production Aug 20, 2013 Graham Whitehouse Software-News PAS Ltd (Personal Audit Systems Ltd) is pleased to announce that it has added MidlandHR to the list of its partners that use the market leading P11D Organiser software as the solution to P11D production for its clients.

]]>
PAS Ltd (Personal Audit Systems Ltd) is pleased to announce that it has added MidlandHR to the list of its partners that use the market leading P11D Organiser software as the solution to P11D production for its clients.

The agreement means that PAS Ltd will be creating an interface to the iTrent system to allow fast and efficient transfer of employee information into the P11D Organiser software. This will offer MidlandHR customers, for the first time, an integrated solution for the production of P11Ds, removing the need for data export as a separate process.

“MidlandHR is committed to supplying category leading solutions to help our customers run their HR and Payroll Operations” said David Binge, Third Party Software Manager at MidlandHR.

“To offer a complete ‘end to end’ solution, we work with partners to deliver certain aspects of any delivery, and after careful market evaluation, we have decided to partner with PAS Ltd to supply the P11D Organiser software in the future”.

The agreement covers the supply of P11D Organiser software to new and existing iTrent customers, and will also mean that the P11D Organiser will become the software that powers MidlandHR’s Managed Service offering, that produces a large number of P11Ds every year.

“We are pleased to be partnering with one of the leaders in HR and Payroll supply in the UK” said Matthew Beech, Managing Director of PAS Ltd.

“Now that RTI has been implemented and largely rolled out, we are keen to begin work with companies such as MidlandHR to move ahead with the crucial area of payrolling of benefits”.

]]>
PAS Ltd (Personal Audit Systems Ltd) is pleased to announce that it has added MidlandHR to the list of its partners that use the market leading software 86.gif PAS Ltd and MidlandHR Partner Up to Smooth P11D Production pas-and-midlandhr-partner-up-to-smooth-p11d-production 202
Car Unavailability Aug 20, 2013 Graham Whitehouse tax-news When dealing with car usage, employers have the ability to report a period of ‘unavailability’ of a car that is allocated to an employee. However, caution needs to be applied when considering the use of this option, as HMRC has some strict guidelines for the term unavailable, which say that a car can be defined as unavailable in three main ways:

]]>
When is a Car Unavailable?

When dealing with car usage, employers have the ability to report a period of ‘unavailability’ of a car that is allocated to an employee. However, caution needs to be applied when considering the use of this option, as HMRC has some strict guidelines for the term unavailable, which say that a car can be defined as unavailable in three main ways:

  • If the day in question falls before the first day the car is made available to the employee
  • If the day in question falls after the last day the car is made available to the employee
  • There is a period of 30 consecutive days when the car is not available to the employee

However, care needs to be taken when considering the above, as for the car to be deemed unavailable it also has to meet certain conditions:

  • The car has to be physically incapable of being used by the employee
  • The employee has to be unable to gain access to the car (for example, have no keys)
  • The employee can’t ask the person who has the keys to simply hand them over
  • The employee can’t ask the person who has the keys to drive them to locations of their choosing in the car

Examples

The following are correct interpretations of the rules:

  • A car is undergoing extensive repairs and is off the road for 5 weeks
  • An employee is leaving the country for 6 weeks, and hands back the keys of his company car to the fleet manager whilst away and the car is parked at the company premises.

However, the following would NOT constitute unavailability:

  • The employee is leaving the country for 6 weeks but does not hand the keys back to the fleet team
  • A husband and wife share a company car and use unavailability to apportion the benefit accordingly
  • The employee is long term sick and can’t drive
  • The employee is banned from driving
  • The car is undergoing repairs for 3 weeks

Summary

The use of car unavailability should only be used in exceptional circumstances, as the legislation is complex and not well defined (if a senior manager handed the keys back, would he still be able to gain access for instance?). In a majority of cases the best course of action would be to un-allocate and re-allocate a car via a P46 (car) when lengthy periods are concerned, this will avoid any doubt or confusion when completing the P11D for the employee, and will ensure HMRC legislative compliance.

]]>
When dealing with car usage, employers have the ability to report a period of ‘unavailability’ of a car that is allocated to an employee. 61.jpg Car CO2 Emissions car-unavailability 201
P11D Organiser 2013.2.1 Now Released Apr 25, 2013 Graham Whitehouse Software-News PAS Ltd is pleased to announce that the latest version of the P11D Organiser software is now released and ready to download by all customers. We spend a lot of time striving to streamline P11D production and all of the processes that surround it, and this year’s release has seen some significant improvements in the security, as well as to the way we activate the software, and support our customers.

]]>
PAS Ltd is pleased to announce that the latest version of the P11D Organiser software is now released and ready to download by all customers. We spend a lot of time striving to streamline P11D production and all of the processes that surround it, and this year’s release has seen some significant improvements in the security, as well as to the way we activate the software, and support our customers.

Security

To ensure the software suited the corporate environment and complies with Sarbanes Oxley requirements, we created an all new Security Module. All users now have their own username and a password and we have added an Administration function that allows customers to manage the security settings, unlock accounts and set user access rights to the system.

Activation

Based on customer feedback, we have improved the activation of the software, this will allow us to better support our customers and further smooth the support process. We have removed the need to type in lengthy activation codes when you upgrade and install, and have improved the way we meet last minute demands for licence changes.

Support

To ensure that our support remains at its award winning best, we have invested in a new phone system that will streamline support calls should you need to make them. We have even added geographic phone numbers to ensure you are making local calls.

The geographic numbers are:

London & South East – 0203 051 7113
Midlands – 0121 667 8113
North – 0161 820 7113
Scotland – 0141 530 5113
Wales – 0292 000 3113
Northern Ireland – 0289 252 8113

]]>
PAS Ltd is pleased to announce that the latest version of the P11D Organiser software is now released and ready to download 85.png SSA Awards - Corporate Payroll Winner p11d-organiser-201321-now-released 199
Improved Security for FBI Submission Apr 25, 2013 Simon Duffy Top-Tips As part of the range of security enhancements that were added to the 2013 version on the P11D Organiser, we have introduced a user privilege to restrict the ability to submit data to the HMRC.

]]>
As part of the range of security enhancements that were added to the 2013 version on the P11D Organiser, we have introduced a user privilege to restrict the ability to submit data to the HMRC. To ensure that this ability is restricted just to the appropriate user, this option is turned OFF by default, and will need to be enabled to allow submission.

This can be set by using the ADMIN account of the software as shown in the screenshot below:

If you have not yet set up the ADMIN account for the P11D Organiser software, please refer to the “P11D Organiser Security Module” documentation

improved security for FBI submission

]]>
We have introduced a user privilege to restrict the ability to submit data to the HMRC. 54.jpg HM Revenue & Customs improved-security-for-fbi-submission 198
P11D Organiser Leads the Field in Software Satisfaction Awards Nov 14, 2012 Graham Whitehouse General-News In a repeat of the 2010 success, the P11D Organiser has been voted ‘top of the class’ in the Corporate Payroll category of the national Software Satisfaction Awards.

]]>
In a repeat of the 2010 success, the P11D Organiser has been voted ‘top of the class’ in the Corporate Payroll category of the national Software Satisfaction Awards. The awards are decided based on the votes cast by users of the software, and as such is a reflection on both the software and the support that PAS Ltd provide.

The award was presented to Matthew Beech, Managing Director of PAS Ltd, at an award ceremony held at Harrods in London. Mr Beech said “Winning awards such as this means a lot to everyone in the business; it demonstrates that although we are not as large as some of the other nominees in the category, we continue to supply top quality software and support to our customers.

The team work tirelessly to ensure the P11D Organiser stays ahead of the competition, but when help is needed by our customers, they are always at the end of the phone ready to help out during a stressful period.”

PAS Ltd would like to express its gratitude to those customers that voted this year, and we look forward to working with you over the coming months.

]]>
In a repeat of the 2010 success, the P11D Organiser has been voted ‘top of the class’ in the Corporate Payroll category of the national Software Satisfaction Awards. 82.jpg P11D Organiser has been voted ‘top of the class’ in the Corporate Payroll category p11d-organiser-leads-the-field-in-software-satisfaction-awards 197
Agenda items for the next HMRC Benefits and Expenses Forum Sep 24, 2012 Graham Whitehouse General-News PAS Ltd will be attending next month’s HMRC Benefits and Expenses Forum being held in Whitehall on 19th October 2012.

]]>
PAS Ltd will be attending next month’s HMRC Benefits and Expenses Forum being held in Whitehall on 19th October 2012. This forum allows HMRC to inform relevant stakeholders of any new changes in benefits and expenses practices they intend to implement. Attendees can then air their views on the expected effect of these new policies, the results of which may influence HMRC’s implementation strategy.

It is also an opportunity for stakeholders to raise any concerns that their clients or members may have as agenda items at the meeting. If you have any such concerns that you would like to be raised at this forum, please email support@p11dorganiser.co.uk with the relevant details.

]]>
PAS Ltd will be attending next month’s HMRC Benefits and Expenses Forum being held in Whitehall on 19th October 2012. 54.jpg HM Revenue & Customs agenda-items-for-the-next-hmrc-benefits-and-expenses-forum 196
P11D Organiser has been shortlisted for a 2012 Software Satisfaction Award Jul 13, 2012 Graham Whitehouse General-News We are pleased to announce that we have been shortlisted for a 2012 Software Satisfaction Award for Enterprise Payroll Product of the year. We won this award in 2010 and are hoping to do the same again this year.

]]>
We are pleased to announce that we have been shortlisted for a 2012 Software Satisfaction Award for Enterprise Payroll Product of the year. We won this award in 2010 and are hoping to do the same again this year.

We had another busy P11D season this year and due to an ever expanding customer base we dealt with a record number of calls. By following the methodologies used for ISO 9001 accreditation attained last year, the testing of Version 2012.2.1 of P11D Organiser was more stringent than ever. This resulted in calls coming in mainly relating to system use. With the introduction of a new phone system and the use of more advanced remote desktop viewing software our support staff quickly and efficiently answered all incoming queries. At the end of a support session, clients were invited to rate their experiences by filling in the Software Satisfaction Award online questionnaire.

We would like to thank all of our users who nominated us for the Software Satisfaction Award as their positive responses have resulted in PAS Ltd being shortlisted as a finalist.

]]>
P.A.S. Ltd are pleased to announce that we have been shortlisted for a 2012 Software Satisfaction Award for Enterprise Payroll Product of the year. 81.jpg P11D Organiser has been shortlisted for a 2012 Software Satisfaction Award p11d-organiser-has-been-shortlisted-for-a-2012-software-satisfaction-award 195
P11D(b) changes introduced in the latest build of the P11D Organiser May 28, 2012 Graham Whitehouse Software-News We have had a number of accountancy clients ask why the P11D Organiser software is not able to submit ‘blank’ P11D(b) forms online. The short answer is that HMRC does not accept online submissions that contain no accompanying benefits and expenses data and a paper form still has to be submitted.

]]>
We have had a number of accountancy clients ask why the P11D Organiser software is not able to submit ‘blank’ P11D(b) forms online (a blank P11D(b) can occur when a company does not provide any benefits). The short answer is that HMRC does not accept online submissions that contain no accompanying benefits and expenses data and a paper form still has to be submitted.

However, we understand that automating as much of the process as possible is important, we have therefore introduced a new feature into Build 2 of version 2012.2.1 of the P11D Organiser aimed at accountancy clients and those that provide a bureau service.

The change concerns the completion of the employer declaration in Section 2 of the P11D(b) form, where the P11D Organiser system will now automatically tick the appropriate declaration: –

  1. No expenses and benefits were provided
  2. Expenses and benefits have been provided and printed P11Ds are enclosed
  3. Expenses and benefits have been provided and P11Ds were sent to HMRC online services

The employer will still have to sign and date the P11D(b) form per HMRC instructions.

]]>
We have had a number of accountancy clients ask why the P11D Organiser software is not able to submit ‘blank’ P11D(b) forms online 60.jpg P11D Organiser p11db-changes-introduced-in-the-latest-build-of-the-p11d-organiser 194
Our new P11D Guide is now online Apr 19, 2012 Graham Whitehouse P11D-News For the first time PAS Ltd have gathered together all of the various rules associated with calculating taxable values of benefits-in-kind and published these in our easy P11D Guide.

]]>
For the first time PAS Ltd have gathered together all of the various rules associated with calculating taxable values of benefits-in-kind and published these in our easy P11D Guide.

With our many years of experience in specialising in P11D reporting we have gained a wealth of practical knowledge that we have included in this P11D Guide. Where our P11D guide differs from the official HMRC one is that it offers practical guidance and has been written as much as possible in plain English in an attempt to make it easy to read and understand.

This guide is not designed to cover every possible scenario in exhaustive detail, but instead concentrates on the more commonly used scenarios that usually occur in practice. In all cases of doubt please consult a professional adviser.

We hope that you find it to be a useful resource at this busy time of year.

]]>
PAS Ltd’s Easy P11D Guide gathers together the various rules associated with calculating taxable values of benefits-in-kind. 79.jpg Easy P11D Guide from PAS Ltd our-new-p11d-guide-is-now-online 193
2012 Budget Changes Mar 28, 2012 Graham Whitehouse tax-news This year’s budgetary changes that will affect P11D reporting for 2012/13 onwards.

]]>
This year’s budgetary changes that will affect P11D reporting for 2012/13 onwards.

VAT Changes in fuel scale charges

Businesses must use these new VAT fuel scale charges from the start of their next prescribed accounting period beginning on or after 1 May 2012.

CO2 Band VAT fuel scale charge, 12 month period (Gross) VAT on 12 month charge, (1/6 x Gross) VAT exclusive 12 month charge (5/6 x Gross)
120 or less £665.00 £110.83 £554.17
125 £1,000.00 £166.67 £833.33
130 £1,065.00 £177.50 £887.50
135 £1,135.00 £189.17 £945.83
140 £1,200.00 £200.00 £1,000.00
145 £1,270.00 £211.67 £1,058.33
150 £1,335.00 £222.50 £1,112.50
155 £1,400.00 £233.33 £1,166.67
160 £1,470.00 £245.00 £1,225.00
165 £1,535.00 £255.83 £1,279.17
170 £1,600.00 £266.67 £1,333.33
175 £1,670.00 £278.33 £1,391.67
180 £1,735.00 £289.17 £1,445.83
185 £1,800.00 £300.00 £1,500.00
190 £1,870.00 £311.67 £1,558.33
195 £1,935.00 £322.50 £1,612.50
200 £2,000.00 £333.33 £1,666.67
205 £2,070.00 £345.00 £1,725.00
210 £2,135.00 £355.83 £1,779.17
215 £2,200.00 £366.67 £1,833.33
220 £2,270.00 £378.33 £1,891.67
225 or more £2,335.00 £389.17 £1,945.83

Where the CO2 emission figure is not a multiple of five, the figure is rounded down to the next multiple of five to determine the level of the charge.

For a bi-fuel vehicle which has two CO2 emissions figures, the lower of the two figures should be used.

For cars which are too old to have a CO2 emissions figure, you should identify the CO2 band based on engine size, as follows:

  • If its cylinder capacity is 1,400cc or less, use CO2 band 140;
  • If its cylinder capacity exceeds 1,400cc but does not exceed 2,000cc, use CO2 band 175;
  • If its cylinder capacity exceeds 2,000cc, use CO2 band 225 or above.

Read more about Rates and Allowances

Car Fuel Multiplier

Increased from £18,800 to £20,200 from 6th April 2012.

Read more about Company Car Fuel Benefit Charge

Company Vans

The Company Van Scale charge remains the same at £3000. The Van Fuel Multiplier remains same £550 for 2012/13 and will be increased by inflation for 2013/14 in autumn 2012.

Changes to Company Car CO2 Charges

2012/13 & 2013/14

CO² emissions (g/km) 2011-12 2012-13 2013-14 onwards
1-75 (unrounded) 5% 5% 5%
76-94 10% 10% 10%
95 10% 10% 11%
100 10% 11% 12%
105 10% 12% 13%
110 10% 13% 14%
115 10% 14% 15%
120 10% 15% 16%
121-124 (unrounded) 15% 15% 16%
125 15% 16% 17%
130 16% 17% 18%
135 17% 18% 19%
140 18% 19% 20%
145 19% 20% 21%
150 20% 21% 22%
155 21% 22% 23%
160 22% 23% 24%
165 23% 24% 25%
170 24% 25% 26%
175 25% 26% 27%
180 26% 27% 28%
185 27% 28% 29%
190 28% 29% 30%
195 29% 30% 31%
200 30% 31% 32%
205 31% 32% 33%
210 32% 33% 34%
215 33% 34% 35%
220 34% 35% 35%
225 35% 35% 35%
230 35% 35% 35%

2014/15

  • CO2 rates – table increased by 1% to maximum of 35% for cars exceeding 75gms CO2/Km

2015/16

  • 3% Diesel Supplement to be removed
  • 5 Year exemption for electric cars ceases. Appropriate percentage for electric cars and low emission cars (less than 95 Gms /Km) to be 13%
  • Maximum charge increased by 2% to 37%

2016/17

  • Maximum charge remains at 37%
  • Appropriate percentage for electric cars and low emission cars (less than 95 Gms /Km) to be increased by 2% to 15%

Read more about Company Car Tax Rates

Official Interest Rate

Remains the same at 4.00%.

Find out more about the Official Interest Rate

]]>
This year’s budgetary changes that will affect P11D reporting for 2012/13 onwards. 64.jpg 2012-budget-changes 177
Improved System Navigation in 2012 P11D Organiser Feb 29, 2012 Graham Whitehouse Software-News The 2012 release of the P11D Organiser sees some exciting enhancements to the user interface of the software. All the functionality you have come to expect is still just a click away, but we have made the software more intuitive to use and modern in its presentation.

]]>
The 2012 release of the P11D Organiser sees some exciting enhancements to the user interface of the software. All the functionality you have come to expect is still just a click away, but we have made the software more intuitive to use and modern in its presentation.

We spend a lot of time talking to clients and dealing with the support of the product, and all the feedback that we have gathered during these communications has been incorporated into the new release to ensure that our customers can complete their P11D process in the fastest time possible.

There are three major initiatives that can be seen in the software:

  • Remodelled toolbar controls and navigation
  • Improved visibility of company and individual benefits
  • Better integration with Windows 7

The P11D Organiser has always been focused on allowing our customers to complete the P11D process as quickly and easily as possible, whilst also ensuring complete legislative compliance. By improving the software in line with the feedback we receive from our customers, we know that the 2012 release not only maintains the software’s leadership position for P11D production, but also delivers a much improved user experience for our customers.

]]>
The 2012 release of the P11D Organiser sees some exciting enhancements to the user interface of the software. All the functionality you have come to expect is still just a click away, but we have made the software more intuitive to use and modern in its p 60.jpg P11D Organiser improved-system-navigation-in-2012-p11d-organiser 175
P11D Organiser 2012 Training Feb 28, 2012 Paul Kemp Training The 2012 release of the P11D Organiser sees some exciting enhancements to the user interface of the software. All the functionality you have come to expect is still just a click away, but we have made the software more intuitive to use and modern in its presentation.

]]>
The 2012 release of the P11D Organiser sees some exciting enhancements to the user interface of the software. All the functionality you have come to expect is still just a click away, but we have made the software more intuitive to use and modern in its presentation.

We spend a lot of time talking to clients and dealing with the support of the product, and all the feedback that we have gathered during these communications has been incorporated into the new release to ensure that our customers can complete their P11D process in the fastest time possible.

There are three major initiatives that can be seen in the software:

  • Remodelled toolbar controls and navigation
  • Improved visibility of company and individual benefits
  • Better integration with Windows 7

The P11D Organiser has always been focused on allowing our customers to complete the P11D process as quickly and easily as possible, whilst also ensuring complete legislative compliance. By improving the software in line with the feedback we receive from our customers, we know that the 2012 release not only maintains the software’s leadership position for P11D production, but also delivers a much improved user experience for our customers.

Now is the perfect time to take system training…

Special Offer

Although the P11D Organiser 2012 is designed to be even more user friendly and intuitive, we believe that some familiarisation with the software in the company of one of our experienced trainers could help. We are therefore running a special promotion on our ‘What’s New and Software Changes’ web training module – just £75 + VAT.

Workshops

Why not attend one of our P11D Workshops in Manchester or London. Escape from the office and join fellow payroll, benefit & tax professionals at one of our lively boardroom style workshops. The price is £495 plus VAT which includes training, lunch and all refreshments

More Training Information

We continue to offer onsite training or modularised web based training to suit your needs, for more information or to register your interest please visit our website and complete the appropriate on-line form:- /training, contact us by telephone on 0161 820 7113, or e-mail training@p11dorganiser.co.uk.

]]>
The 2012 release of the P11D Organiser sees some exciting enhancements to the user interface of the software. All the functionality you have come to expect is still just a click away, but we have made the software more intuitive to use and modern in its p 60.jpg P11D Organiser p11d-organiser-2012-training 176
Tax exemption for security enhanced cars Jan 27, 2012 Graham Whitehouse tax-news The cash equivalent for company cars that is declared on the P11D form is based on many factors, the prime one being the price for tax purposes. This price was capped at £80,000 in years prior to 2011/12.

]]>
The cash equivalent for company cars that is declared on the P11D form is based on many factors, the prime one being the price for tax purposes. This price was capped at £80,000 in years prior to 2011/12.

From 6th April 2011 this upper price cap of £80,000 was removed. This was bad news for those employees lucky enough to enjoy the benefit of very expensive cars such as Ferraris and Lamborghinis.

However employees who are in high-risk jobs and who have been provided with security enhanced cars for their safety may well have been disadvantaged. The cost of implementing security measures such as bullet proof glass & car armour would in most instances exceed the previous £80,000 upper price cap.

For this reason the Government has amended Section 125 ITEPA 2003 to classify the following as excluded accessories: -

  • Armour designed to protect the car’s occupants from explosions or gunfire;
  • Bullet-resistant glass;
  • Any modifications to the car’s fuel tank designed to protect the tank’s contents from explosions or gunfire (including by making the tank self-sealing); and,
  • Any modification made to the car in consequence of anything which is a relevant security feature by virtue of the proceeding three examples.

Of course to qualify for this exemption employers need to demonstrate that the employee concerned has a particular threat to their personal security as a nature of their employment.

For more information on security enhanced cars view HMRC’s guidance on this matter.

]]>
The cash equivalent for company cars that is declared on the P11D form is based on many factors, the prime one being the price for tax purposes. This price was capped at £80,000 in years prior to 2011/12. 63.jpg HMRC - Security Enhanced Car tax-exemption-for-security-enhanced-cars 173
Archive of P11D Software CD Covers Jan 26, 2012 Graham Whitehouse General-News PAS Ltd has now entered into its 16th year of trading. We thought this would be an appropriate time to take a trip down memory lane.

]]>
PAS Ltd has now entered into its 16th year of trading. We thought this would be an appropriate time to take a trip down memory lane. So we have released an archive of our P11D Organiser CD covers that have been used to send out our P11D software spanning the years 2000 to 2011.

For those of you old enough to remember prior to this we used to issue our software via floppy discs. So to complete the archive we are also including an image of the original P11D software box that enclosed the floppy discs.

View the P11D Organiser photo album on our new Google+ page.

]]>
PAS Ltd has now entered into its 16th year of trading. We thought this would be an appropriate time to take a trip down memory lane. So we have released an archive of our P11D Organiser CD covers that has been used to send out our P11D software spannin 62.jpg archive-of-p11d-software-cd-covers 172
Most company car drivers of low emission vehicles to pay more tax from 2012/13 Jan 25, 2012 Graham Whitehouse tax-news Drivers of a low emissions company car could face tax increases of up to 60% as HMRC removes flat charge on low emission cars.

]]>
Drivers of a low emissions company car could face tax increases of up to 60% as HMRC removes flat charge on low emission cars.

In 2008/2009 low emission company cars were defined by HMRC as QUALECs i.e. Qualifying Low Emission Cars. These were any company cars that emitted no more than 120g/km of CO2. To encourage take up of QUALECs, they enjoyed a preferential 10% benefit charge to the price of the company car for tax purposes that would be declared on the P11D form.

For 2010/2011 and 2011/12 a further reduction to 5% benefit charge was allowed if the QUALEC was very low emission i.e. between 1 and 75g/km of CO2.

However from 2012/13 onwards QUALECS will no longer receive a flat 10% charge if they fall between 76g/km to 120g/km of CO2. Instead the appropriate percentage is being staggered in incremental steps between 15% and 10% according to the following table:-

CO² emissions (g/km) 2011-12 2012-13 2013-14 onwards
1-75 (unrounded) 5% 5% 5%
76-94 10% 10% 10%
95 10% 10% 11%
100 10% 11% 12%
105 10% 12% 13%
110 10% 13% 14%
115 10% 14% 15%
120 10% 15% 16%
121-124 (unrounded) 15% 15% 16%
125 15% 16% 17%
130 16% 17% 18%
135 17% 18% 19%
140 18% 19% 20%
145 19% 20% 21%
150 20% 21% 22%
155 21% 22% 23%
160 22% 23% 24%
165 23% 24% 25%
170 24% 25% 26%
175 25% 26% 27%
180 26% 27% 28%
185 27% 28% 29%
190 28% 29% 30%
195 29% 30% 31%
200 30% 31% 32%
205 31% 32% 33%
210 32% 33% 34%
215 33% 34% 35%
220 34% 35% 35%
225 35% 35% 35%
230 35% 35% 35%

This represents an up to 60% increase in the amount of tax the driver would have to pay in just over two years.

NB The appropriate percentage charge across the whole range of CO2 emissions is subject to an additional 3% supplement if the vehicle is powered by diesel fuel.

Year Price Percentage Benefit 20% Tax 40% Tax 50% Tax
2011/12 £15,000.00 10% £1,500.00 £300.00 £600.00 £750.00
2012/13 £15,000.00 15% £2,250.00 £450.00 £900.00 £1,125.00
2013/14 £15,000.00 16% £2,400.00 £480.00 £960.00 £1,200.00

This represents an up to 60% increase in the amount of tax the driver would have to pay in just over two years.

NB The appropriate percentage charge across the whole range of CO2 emissions is subject to an additional 3% supplement if the vehicle is powered by diesel fuel.

]]>
Drivers of a low emissions company car could face tax increases of up to 60% as HMRC removes flat charge on low emission cars. Car CO2 Emissions for Company Cars 61.jpg Car CO2 Emissions most-company-car-drivers-of-low-emission-vehicles-to-pay-more-tax-from-2012-13 171
HMRC’s New Fuel Type A for company cars Dec 02, 2011 Graham Whitehouse tax-news From 6th April 2011 HMRC have introduced a new fuel type A. This encompasses the existing fuel types of petrol, hybrid, bi-fuel, bioethanol & converted bi-fuels.

]]>
From 6th April 2011 HMRC have introduced a new fuel type A. This encompasses the existing fuel types of petrol, hybrid, bi-fuel, bioethanol & converted bi-fuels. All of these fuel types will now be treated the same as a petrol car and will no longer receive any further discounts to the standard CO2 percentage that they may have received for earlier years.

The other fuel types are D for diesels & Euro IV and fuel type E for electric cars.

However Fuel Type A is a HMRC defined term and does not appear on the vehicle’s V5 logbook. For this reason the P11D Organiser will continue to maintain actual fuel types per the V5 logbook and will translate them into HMRC’s new definitions.

]]>
From 6th April 2011 HMRC have introduced a new fuel type A. This encompasses the existing fuel types of petrol, hybrid, bi-fuel, bioethanol & converted bi-fuels. 54.jpg HM Revenue & Customs hmrc-s-new-fuel-type-a-for-company-cars 170
Penetration Testing Dec 01, 2011 Graham Whitehouse General-News PAS Ltd has successfully passed a round of penetration testing undertaken by cyber security firm Portcullis Computer Security on behalf of the Royal Bank of Scotland.

]]>
PAS Ltd has successfully passed a round of penetration testing undertaken by cyber security firm Portcullis Computer Security on behalf of the Royal Bank of Scotland. Portcullis verified that the security on our hosted environment and hardware infrastructure for our P11D software is of a high enough standard to satisfy the rigorous demands of a high street bank.

]]>
PAS Ltd has successfully passed a round of penetration testing undertaken by cyber security firm Portcullis Computer Security on behalf of the Royal Bank of Scotland. 59.jpg penetration-testing 168
Version 2011.2.1 Build 5 now available Nov 30, 2011 Graham Whitehouse Software-News The latest version of our P11D software is now available to download via our Software Updates page.

]]>
The latest version of our P11D software is now available to download via our Software Updates page.

Version 2011.2.1 Build 5 Release Notes

  • P46 File By Internet Run Test facility no longer polls the Government Gateway to prevent false errors being reported
  • P11D attached sheet confirms that company car is ongoing to prevent HMRC removing cars from tax codes
  • P9D cars no longer reported in online P46
  • 2011/2012 EOY XML Return updated to reflect new Fuel Types of A, D & E
  • Tightened validation on the import of company car cubic capacity entries – cannot have values outside range 100-9999cc. Entries like 1.6 are automatically multiplied by 1000
]]>
The latest version of our P11D software is now available to download via our Software Updates page. 60.jpg P11D Organiser version-201121-build-5-now-available 169
PAS Ltd gains ISO9001 accreditation Nov 29, 2011 Graham Whitehouse General-News We are pleased to announce that we have recently gone through the process of successfully gaining ISO9001 accreditation.

]]>
We are pleased to announce that we have recently gone through the process of successfully gaining ISO9001 accreditation. ISO9001 is an internationally-recognised standard for quality management, ensuring that organisations have proven processes in place to meet customer requirements.

Our customers can be assured that PAS Ltd will continue to maintain the highest standards of quality management in delivering and servicing our P11D software.

]]>
We are pleased to announce that we have recently gone through the process of successfully gaining ISO9001 accreditation. 133.jpg ISOQAR Registered pas-ltd-gains-iso9001-accreditation 167
PAYE Pooling Nov 01, 2011 Graham Whitehouse tax-news HMRC have recently issued a consultation document on PAYE Pooling.

]]>
HMRC have recently issued a consultation document on PAYE Pooling.

We think that some of the proposals being discussed will be of tremendous value to clients of ours that are involved in a change of ownership. If these proposals are passed employers will no longer have to submit two P11Ds upon a change of ownership. Instead the new owner would elect to pool the existing & new PAYE references and submit a single P11D/P9D per employee and a single P11D (b) return of Class 1A National Insurance Contributions due.

]]>
HMRC have recently issued a consultation document on PAYE Pooling. 54.jpg HM Revenue & Customs paye-pooling 166
PAS Ltd are now on Twitter Oct 03, 2011 Graham Whitehouse General-News We recently launched the PAS Ltd Twitter page @p11d. Please follow @p11d to get our latest announcements about: -

]]>
We recently launched the P.A.S Ltd Twitter page @p11d. Please follow @p11d to get our latest announcements about: -

  • Tax news
  • P11D Organiser software news updates
  • P11D Organiser Build updates
  • New client announcements
  • New products & services
]]>
P.A.S Ltd is now on Twitter. Follow @p11d for the latest Tax news, and P11D Organiser software updates. 57.gif Twitter pas-ltd-are-now-on-twitter 165
PAS Ltd’s response to HM Treasury’s paper on Integrating the operation of income tax and National Insurance contributions Sep 20, 2011 Graham Whitehouse General-News Our response concentrates on the very confusing National Insurance rules that surround benefits-in-kind reporting.

]]>
Our response concentrates on the very confusing National Insurance rules that surround benefits-in-kind reporting.

Consultation Document >

Taxable expenses and cash equivalents of benefits-in-kind have to be reported on end of year forms P11D (& P9D for lower paid employees). Benefits-in-kind reported on a P11D form are subjected to Class 1A National Insurance that is set at the same rate as the Employers’ secondary Class 1 rate for any given year. The amount of Class 1A NIC due has to be calculated and returned on the annual Employer’s declaration P11D form and payment is due approximately three months after the end of the tax year.

Vouchers, bills paid and taxable expenses (including excess mileage allowances above the approved rates) are reportable on both the P11D and the P9D for tax purposes. The rules state that these are to be included in the payroll in the relevant earnings period that they are made available to the employee for the deduction of Class 1 NIC (both employees and employers contributions due).

These rules place a significant administrative burden on employers. Because these rules are so confusing, it is no surprise that there are a substantial number of employers who fail to follow these procedures correctly. They either: -

  • Fail to put the taxable expense through the payroll for Class 1 NIC at all.
  • Fail to put the taxable expense through the payroll for Class 1 NIC in the correct earnings period.
  • Attempt to incorrectly pay Class 1A NIC on these items by making adjustments to the back of the P11D form.

Also it has recently become quite prevalent amongst certain larger employers to payroll simple benefits-in-kind such as medical insurance. The main driver for this appears to be to save paperwork at the end of the tax year by not having to complete P11Ds. Most often monthly figures for notional pay relating to an employee’s medical insurance are subjected to tax through the payroll and some employers even go so far as to subject these payments to Class 1 NIC as well.

However the correct procedure to follow if such payments are payrolled for tax purposes is to make a manual adjustment for Class 1A NIC on the P11D form at the end of the year. HMRC have also recently insisted that payrolled benefits have to appear on the P11D form showing a taxable amount of nil. This eliminates one of the main advantages of payrolling benefits i.e. to cut down on end of year paperwork.

It would be far simpler and less confusing if a simple rule of thumb was adopted. That is if an amount relating to a benefit-in-kind or a taxable expense is put through the payroll, it should be taxed and subjected to Class 1 NIC with no further end of year reporting required. Otherwise if such items are reported on the end of year P11D they should all be included as NICable on the P11D form for the purposes of calculating the Class 1A NIC due.

This approach will significantly simplify the current rules and should result in an overall increase in the National Insurance yield.

]]>
Our response concentrates on the very confusing National Insurance rules that surround benefits-in-kind reporting. 54.jpg HM Revenue & Customs pas-ltds-response-to-hm-treasurys-paper-on-integrating-the-operation-of-income-tax-and-national-insurance-contributions 164
PAS Ltd Response to HMRC’s Agent Consultation Sep 19, 2011 Graham Whitehouse P11D-News Our response to HMRC on their Consultation into Establishing the future relationship between the tax agent community and HM Revenue & Customs

]]>
Below is the response that we have today given HMRC on their Consultation into Establishing the future relationship between the tax agent community and HM Revenue & Customs

Consultation Document >

The consultation paper makes for very interesting reading. We at PAS Ltd are in the business of producing benefits software, the “P11D Organiser” and providing associated P11D bureau services. Our products and services enable both the employer to pay the correct amount of Class 1A NIC and their employees to pay the correct amount of tax on benefits-in-kind provided to them. Generally we are in favour of any proposals that will allow taxpayers to pay the right amount of tax at the right time. We understand that one of the biggest reasons preventing this from occurring is the current system of reporting P11Ds to HMRC just once a year. The correct solution would provide this benefits information in real time. The current system attempts to do this in a limited fashion with company car information only, via quarterly P46 submissions. However it is our experience that these are rarely processed.

It is our view that it is the difference between actual benefits received in the previous year being coded out as an estimate in the current year that leads to many employees paying the wrong amount of tax. We have a software solution that enables employers to determine taxable benefits in real time. We are currently payrolling benefits for a number of large employers in the UK and the Republic of Ireland.

We recognize this consultation could provide an alternative route to the payrolling of benefits by employers and would like to participate in the pilot scheme. The pilot exercise mentioned in the consultation document appears to be primarily aimed at accountants (who represent individual taxpayers) being allowed access to amend their client’s tax codes. However, most employees who do not receive a self-assessment tax return are unlikely to have an accountant acting for them. This means that these proposals will not affect the majority of employers and their employees will continue to pay the wrong amount of tax.

Our experiences at PAS Ltd as the market leader for P11D software in the UK, make us well versed in the benefits reporting process. It is our view that your current proposals should be expanded to include those agents that provide a bureau service for employers. It can even be argued that the employer should be classified as a de-facto agent as it is often the payroll department that unrepresented employees will turn to when they have a query with their tax code.

Most payroll professionals are members of the Chartered Institute of Payroll Professionals so a set of standards could be devised for payroll mangers to adhere to, similar to the ones being proposed for the other recognised accountancy bodies. Once the employee authorises their payroll department (or the bureau service provider) to act on their behalf it is our opinion that payroll staff are even better placed to amend their employees’ tax codes than accountants.

This approach will lead to significant across the board savings for HMRC as a lot more employees will have paid the correct amount of tax in-year and will not require subsequent assessments of tax. The added advantages of allowing all agents including accountants, bureau service providers and employers to make direct changes to an employee’s tax code include: -

  • NPS will be able to tax benefits-in-kind at the correct tax rate of 20%, 40% or 50%. This cannot always be achieved by the payroll department if they choose to payroll benefits. This is because the payroll department is not aware of their employees’ other income sources so cannot always apply the true marginal rate of tax to payrolled benefits.
  • NPS will contain full information of the benefit types the employee is in receipt of on a real-time basis. This information will be essential to the Department of Works & Pensions when it comes to them assessing an employee’s eligibility to the proposed new Universal Credit.

As mentioned previously we at PAS Ltd are extremely interested in participating in the pilot programme. As well as providing P11D software to over 1,000 clients to process over one million P11Ds annually we also offer a bureau service to some very large corporations. We already have considerable experience of consulting with HMRC’s Policy Unit on other issues. Our standing in the industry has allowed us to be invited as a stakeholder in the consultation to payroll benefits and we are the BASDA representative on HMRC’s Benefits and Expenses sub-group.

As an ISO 90001 accredited software house dealing with large financial institutions we are well versed in the data protection provisions surrounding handling sensitive data and have obtained independent verification that our security protocols are sufficient to satisfy a major high street bank.

We can offer an invaluable insight of how these new proposals can be extended to offer maximum benefits to both taxpayers and HMRC and we look forward to be involved in the pilot scheme.

]]>
Below is the response that we have today given HMRC on their Consultation into Establishing the future relationship between the tax agent community and HM Revenue & Customs 54.jpg HM Revenue & Customs pas-ltd-response-to-hmrc-s-agent-consultation 163
PAS Ltd to hold a Benefits & Expenses surgery at the 2012 CIPP annual conference Sep 14, 2011 Graham Whitehouse payrolling-benefits I am pleased to announce that the CIPP have invited me to hold a Benefits & Expenses surgery for their members during the 2012 CIPP annual conference which is being held on the 4th & 5th October at the Glasgow Crowne Plaza Hotel.

]]>
I am pleased to announce that The Chartered Institute of Payroll Professionals (CIPP) have invited me to hold a Benefits & Expenses surgery for their members during the 2012 CIPP annual conference which is being held on the 4th & 5th October at the Glasgow Crowne Plaza Hotel.

The workshop will take place between 14:30 and 15:15 on 5th October 2011.

Please contact the CIPP directly if you wish to book a seat.

]]>
I am pleased to announce that the CIPP have invited me to hold a Benefits & Expenses surgery for their members during the 2012 CIPP annual conference which is being held on the 4th & 5th October at the Glasgow Crowne Plaza Hotel. 56.gif The Chartered Institute of Payroll Professionals pas-ltd-to-hold-a-benefits-expenses-surgery-at-the-2012-cipp-annual-conference 162
Knowledge transfer for Personal Audit Systems Ltd Sep 13, 2011 Graham Whitehouse General-News Manchester Science Parks-based Personal Audit Systems (PAS) Ltd, a market leading benefits and expenses software provider, has undertaken a Knowledge Transfer Partnership (KTP) with Manchester Business School in order to design, develop and implement a web-hosted service platform for its P11D software.

]]>
Manchester Science Parks-based Personal Audit Systems (PAS) Ltd, a market leading benefits and expenses software provider, has undertaken a Knowledge Transfer Partnership (KTP) with Manchester Business School in order to design, develop and implement a web-hosted service platform for its P11D software.

PAS Ltd’s P11D software has developed a strong reputation for product quality and support services since its first release in 1997. It enables companies to report to HMRC the benefits and expense payments made to employees that aren’t put through payroll, saving HR and accounting teams time and money.

The project was lead by Dr Ilias Petrounias, a senior lecturer in Business and Competitive Intelligence at Manchester Business School and, as a result of the research and implementation, PAS Ltd’s clients no longer have to commit any internal technology resource or hardware when using the software, they simply access the P11D application via a web browser.

This is the second KTP project the company has undertaken with Manchester Business School.

Matthew Beech, Managing Director, at PAS Ltd, commented: “After our last positive experience of working on a KTP with Manchester Business School, we knew it would be an excellent way of moving our services to a ‘software-as-a-service’ model that would make it even easier to use for our customers.

“The KTP process enabled us to gather valuable intelligence on the performance of our web presence by working with Manchester Business School on analysing web data. By doing this, and implementing the results, we’ve developed a service with a level of sophistication that none of our competitors can rival.

“We are now the only P11D software provider to offer a web-hosted solution to benefits and expenses reporting, which has resulted in a 20% decrease in our support requirement and greater market share, increasing both sales and profits.”

Dr Ilias Petounias, Manchester Business School, added: “This is my second KTP with PAS and it has been a pleasure working with them. The company is always forward thinking and looking at ways to develop their P11D software further. With the web hosted solution companies do not need to install and maintain their local version of P11D Organiser, while at the same time they have access to the software and their data from anywhere in the world”

Ends.

PAS Ltd

Formed in 1996 when the UK was going through self assessment which created a gap in the payroll and HR market, PAS Ltd aim was to become the industry standard software solution for the handling and reporting of benefits and expenses within the UK.

In 1997 they launched the award winning P11D Organiser. It proved to be an overnight success, and is now the preferred product for reporting benefits & expenses for major blue chip clients.

The company has grown in size and stature year on year and is now the market-leader within the benefits and expenses software industry, a fact recognised by HMRC who invited PAS Ltd to be on the Payrolling of Benefits Advisory Panel in 2008, a position the company still holds.

PAS Ltd are proud to have won the 2010 Software Satisfaction Award in the Enterprise Payroll product category.

About Manchester Business School

Original Thinking Applied

Manchester Business School (MBS) is the UK’s largest campus-based business and management school and is ranked 29 in the world (Financial Times, 2011). It provides undergraduate, postgraduate and custom-made executive business education for private and public sector organisations.

Programmes include:

  • Full-time MBA
  • Global part-time MBA (option to specialise in finance, engineering, construction and sports management)
  • Global accelerated MBA (2 year)
  • Specialist Masters programmes
  • Doctoral (PhD) programme (ranked 1 in the world, Financial Times, 2011) and DBA
  • Undergraduate

Research

MBS is the UK’s leading centre for business research – according to the government’s most recent Research Assessment Exercise (RAE) 2008. Of the participating UK schools, research generated by MBS’ world-leading academics topped the results for research power (quality x volume).

Knowledge Transfer Partnerships

Knowledge Transfer Partnerships is a UK-wide programme enabling businesses to improve their competitiveness, productivity and performance by harnessing the resources, skills and expertise of academic institutions.

]]>
55.jpg knowledge-transfer-for-personal-audit-systems-ltd 161
P11D Test Gateway is reporting false errors Jul 04, 2011 Graham Whitehouse P11D-News We have been providing a facility for our users to test their online File by Internet submissions to HMRC via their test gateway for a number of years.

]]>
We have been providing a facility for our users to test their online File by Internet submissions to HMRC via their test gateway for a number of years.

Unfortunately this year the Test Gateway is out of synch with the live gateway and is falsely reporting errors. These errors include:

  • The Cash Equivalent value must equal the Cost less the Amount Made Good
  • The total benefit value must equal the total of all 1A items on all P11Ds

This is due to incorrect rounding rules being present in the Test Gateway.

You should ignore these errors as they do not occur in the live gateway.

]]>
We have been providing a facility for our users to test their online File by Internet submissions to HMRC via their test gateway for a number of years. 54.jpg HM Revenue & Customs p11d-test-gateway-is-reporting-false-errors 160
2011/2012 Car Fuel Types Jul 01, 2011 Graham Whitehouse General-News HMRC have reduced the number of reportable fuel types with effect from 6th April 2011 to three.

]]>
HMRC have reduced the number of reportable fuel types with effect from 6th April 2011 to three: –

The new fuel types are: –

  • E – Electric (Electric Cars)
  • D – Diesel (Diesel & Euro IV Cars)
  • A – All others (including Petrol, Hybrid, Gas etc)

This is as a result of a simplification in the tax rules so that the only variations to the standard Carbon Dioxide discount percentages to the list price of a vehicle are for Electric Cars and Diesel Cars.

Electric Cars receive a fixed 9% of List Price company car benefit charge. However there is temporary 0% charge until 2015 to encourage take-up of these environmentally friendly vehicles.

All diesel cars including Euro IVs registered before 1 January 2006 will pay an additional 3% charge from 2011/12 onwards.

All other discounts for Hybrids, LPG etc have been removed so that if a vehicle is neither a Diesel nor an electric car, it will be treated the same as a standard petrol vehicle.

However you still have to identify the old types of fuel in the P11D Organiser so that the 2011/2012 P46 can be filled in correctly. The previous P11D codes for fuel types have simply been substituted by A, D & E on the new P46 form.

]]>
HMRC have reduced the number of reportable fuel types with effect from 6th April 2011 to three 52.jpg 2011-2012-car-fuel-types 159
PAS Ltd wins a Software Satisfaction Award Oct 15, 2010 Graham Whitehouse General-News The P11D Organiser has won the Software Satisfaction Award for the best Enterprise Payroll Product of 2010

]]>
Last week PAS Ltd attended the 2010 Software Satisfaction Awards that were held in the Connaught Rooms in London. The P11D Organiser had been shortlisted in the category for best Enterprise Payroll product.

Thanks to our clients, we received nearly 40% of the overall votes cast. This led to our software being placed on the shortlist. We are delighted to announce that we won the award.

This award means a lot to us as it based on a survey of software user’s satisfaction. We have always taken pride in our ambitions to listen to our client’s requirements to deliver the best piece of benefits & expenses software in the market.

We are pleased that our efforts have been recognised in the industry, and we wish to thank all of our clients who voted for the
P11D Organiser.

]]>
Last week P.A.S. Ltd attended the 2010 Software Satisfaction Awards that were held in the Connaught Rooms in London. The P11D Organiser had been shortlisted in the category for best Enterprise Payroll product. 48.jpg Software Satisfaction Awards 2010 Winner pas-ltd-wins-a-software-satisfaction-award 156
PAS Recommend Payrolling Benefits to HMRC Oct 01, 2010 Graham Whitehouse payrolling-benefits In July 2010 HMRC issued a discussion document on modernising PAYE. This article contains PAS Ltd’s response.

]]>
PAS Ltd are in favour of the Real Time Information proposals advocated in HMRC’s discussion document on modernising PAYE.

We submitted a response to HMRC that is in favour of including benefits reporting as a part of Real Time Information. We feel that for any new system to work efficiently, payrolling benefits must be introduced at the same time as Real Time Information.

The extra workload involved will help payroll jobs to be safeguarded.

A copy of our response can be found here.

PAS Ltd has already developed a payrolling benefits module that can output Notional Pay details attributable to benefits to any payroll system.

]]>
In July 2010 HMRC issued a discussion document on modernising PAYE. This article contains P.A.S. Ltd's response. 0 Sdworx pas-recommend-payrolling-benefits-to-hmrc 157
Official Interest Rate reduced to 4.0% for the 2010/2011 tax year Mar 31, 2010 Graham Whitehouse P11D-News The Official Interest Rate has been changed to 4.00% with effect from 6 April 2010

]]>
HMRC recently annnounced that they are reducing the Official Interest Rate from 4.75% to 4.00% on 6 April 2010.

This change will affect the calculation of beneficial loan and expensive living accommodation cash equivalents for the 2010/2011 tax year.

Version 2010.2.1 opens up the tax tables for the new 2010/2011 tax year and will have have this new rate incorporated into it.

]]>
HMRC recently annnounced that they are reducing the Official Interest Rate from 4.75% to 4.00% on 6 April 2010. 0 Sdworx official-interest-rate-reduced-to-40-for-the-2010-2011-tax-year 155
March 2010 Newsletter Mar 31, 2010 Graham Whitehouse newsletters Find out what changes were announced in the Budget for the 2010/2011 tax year

]]>
Find out what changes were announced in the Budget for the 2010/2011 tax year

View the P11D Organiser March 2010 Newsletter

]]>
Find out what changes were announced in the Budget for the 2010/2011 tax year 0 Sdworx march-2010-newsletter 154
February 2010 Newsletter Mar 03, 2010 Graham Whitehouse newsletters We are announcing the launch of our Document Solutions Service

]]>
Find out how we can simplify your printing and distribution costs.

View the P11D Organiser February 2010 Newsletter

]]>
Find out how we can simplify your printing and distribution costs. 0 Sdworx February 2010 Newsletter february-2010-newsletter 151
January 2010 Newsletter Jan 26, 2010 Graham Whitehouse newsletters This month’s newsletter details the training services we are arranging for the 2010 tax year

]]>
We are pleased to announce the details of our forthcoming P11D Organiser training programme for 2010.

View the P11D Organiser January 2010 Newsletter

]]>
We are pleased to announce the details of our forthcoming P11D Organiser training programme for 2010. 0 Sdworx January 2010 Newsletter january-2010-newsletter 150
November 2009 Newsletter Nov 26, 2009 Graham Whitehouse newsletters We are using this month’s newsletter to announce the launch of our new website, myp11d.com. This will enable us to provide many exciting new web services to our clients, the first of which is an offsite data backup facility.

]]>
This will enable us to provide many exciting new web services to our clients, the first of which is an offsite data backup facility.

View the P11D Organiser November 2009 Newsletter
Visit myp11d.com

]]>
We are using this month's newsletter to announce the launch of our new website, myp11d.com. 0 Sdworx November 2009 Newsletter november-2009-newletter 103
October 2009 Newsletter Oct 16, 2009 Graham Whitehouse newsletters This month’s newletter contains information on how PAS Ltd are working together with the IPP to identify volunteers willing to take part in payrolling of benefits trials

]]>
View the P11D Organiser October 2009 newsletter

]]>
This month's newletter contains information on how PAS Ltd are working together with the IPP to identify volunteers willing to take part in payrolling of benefits trials. The newsletter also contains details on how to apply to become a volunteer. 0 Sdworx October 2009 Newsletter october-2009-newletter 102
September 2009 Newsletter Sep 23, 2009 Graham Whitehouse newsletters Proposed changes in the way in which forms P46 will be processed is the subject of this month’s newsletter.

]]>
View the P11D Organiser September 2009 newsletter

]]>
Proposed changes in the way in which forms P46(car) will be processed is the subject of this month's newsletter. 0 Sdworx September 2009 Newsletter september-2009-newsletter 101
PAS Ltd sponsor local fireman Jul 06, 2009 Sonia Blake Staff-News On 2nd November 2008 P.A.S Ltd sponsored one of the local firemen from the
Moss-Side Fire Station in Manchester to take part in the New York Marathon
on behalf of the Fire Service Charity.

]]>
On 2nd November 2008 P.A.S Ltd sponsored one of the local firemen from the Moss-Side Fire Station in Manchester to take part in the New York Marathon on behalf of the Fire Service Charity. This charity funds all injured Fire-fighters and their families who are in need of treatment/recovery after being injured whilst in the line of duty. Alongside the charity, the fire fighters have established the Moss Side Boxing club which supports the local community by providing young people the chance to channel their energies towards competing in the London 2012 Olympics. However, these activities require continuous funding from as many sponsors as possible and still more!

In exchange, for the help that PAS Ltd and other sponsors like ourselves has undertaken, the fireman has offered heart start/trauma care courses & a fire fighter experience day for those who have given generously and hopefully within the near future some of our colleagues at PAS Ltd will undertake either or one of these offers.

The PAS Team

PAS staff & the firefighter taken shortly after arriving back to the United Kingdom.

If you wish to consider sponsoring your local fire fighters charity and would like further information, please contact:

The Fire Service Charity
F.A.O: Lesley Wardle
Moss-Side Fire Station
Denhill Road
Manchester
M15 5NR

Tel: 0161 6085203

]]>
Once again PAS Ltd has been committed to local & international sponsorships in various different aspects, from children, the physical impaired to local community groups. 0 Sdworx pas-ltd-sponsor-local-fireman 89
Installing on Citrix Jul 01, 2009 Simon Duffy Top-Tips This Top Tip gives instructions on how to get P11D Organiser to install correctly in a Citrix Environment

]]>
P11D Organiser can be installed as either an application or a desktop. A desktop is preferable as you can install a mail client for the reporting features.

If published as an application then SMTP mail can be used instead but this requires more advanced settings which PAS support staff can help you with.

There are a few other things that need to be done in order to fully utilise the system.

To use Email you will have to install the IDSMAIL program which is used by the system to process email. Just unzip and install.

This product needs to be licenced in the user’s profiles. To do this firstly download the licence from https://www.p11dorganiser.co.uk/download/idsmail/MIEIAMUG.ID$ and place it in the folder C:\Documents and Settings\username\Windows for each user.

You will also have to make sure the Amyuni Document Converter is installed on the server to convert export files to different formats. This should be enough for a typical Citrix setup.

]]>
P11D Organiser will run like most other programs on the Citrix platform. I will not go into publishing desktops or applications as if you administer Citrix I assume you know how to do these things. 0 Sdworx top-tip-no-7-installing-on-citrix 88
Terminal Services Web Access / Terminal Services Remote Programs Jun 24, 2009 Danny Chong Software-News We are pleased to announce that P11D Organiser is supported on the Terminal Services Web Access / Terminal Services Remote Programs technology offered by Windows Server 2008.

]]>
We are pleased to announce that P11D Organiser is supported on the Terminal Services Web Access / Terminal Services Remote Programs technology offered by Windows Server 2008.

This state of the art technology contains significant improvements from the Windows Server 2003 version, namely, printing redirection.

Minimum requirements for client machines:

  • Windows XP Service Pack 3 with .NET Framework 3.0 (or above)
  • Windows Vista SP1

Note: Microsoft has reported a known issue with printing in the Terminal Services environment. The top and left edges of the report are truncated.

]]>
We are pleased to announce that P11D Organiser is supported on the Terminal Services Web Access / Terminal Services Remote Programs technology offered by Windows Server 2008. 0 Sdworx terminal-services-web-access-terminal-services-remote-programs 87
HMRC launches payrolling benefits survey Jun 15, 2009 Graham Whitehouse payrolling-benefits HMRC have issued an online survey to get your views on those of you who are already payrolling benefits.

]]>
There are two surveys (one for employers and the other for agents and bureaux) and HMRC is looking for people who currently payroll benefits or have done in the past. The request says: ‘If you’re one of these businesses we’re very keen to hear from you – to help us gather as much evidence as possible about the costs and benefits that payrolling entails.’

Links:

The questionnaire must be completed by 31 July.

]]>
Following on from its December 2008 request for volunteers for a payrolling of benefits study, HM Revenue & Customs has launched two questionnaires on the topic 0 Sdworx hmrc-launches-payrolling-benefits-survey 86
Baker Tilly joins our ranks Jun 12, 2009 Danny Chong General-News We are pleased to announce that Baker Tilly, a leading provider of accountancy services has decided to use P11D Organiser as their benefits and expenses solution.

]]>
We are pleased to announce that Baker Tilly, a leading provider of accountancy services has decided to use P11D Organiser as their benefits and expenses solution.

The P11D Organiser system setup at Baker Tilly is a complex one, spanning across 23 offices. In addition, we have also imported their existing data successfully from:

  • Taxshield P11D Manager which includes employer, employee and cars details.
  • PTP which includes employer and employee details.
]]>
We are pleased to announce that Baker Tilly, a leading provider of accountancy services has decided to use P11D Organiser as their benefits and expenses solution. 0 Sdworx baker-tilly-joins-our-ranks 85
2009/2010 P46(car) Changes Jun 03, 2009 Graham Whitehouse Software-News The requirements for the information returned on P46 returns has changed from 6 April 2009. Find out more here.

]]>
They no longer want to know about changes to the company car an employee drives. However they still want to know when a car is allocated for the first time or deallocated permanently.

We are currently awaiting the 2009/2010 P46 car XML schema from HMRC for the online submission of P46 car data through the Government Gateway. In the interim period we have incorporated the 2008/2009 schema into Build 2 onwards of Version 2009.2.1 of the P11D Organiser.

As soon as the XML schema is published we will include it in a future build of our software.

]]>
HMRC recently announced changes in the information required on P46 car forms with effect from 6 April 2009. They no longer want to know about changes to the company car an employee drives. However they still want to know when a car is allocated for the fi 0 Sdworx 2009-2010-p46car-changes 84
2009 Training Seminars Update Jun 01, 2009 Paul Kemp Training Paul Kemp our resident Trainer provides an update on how this year’s training seminars went.

]]>
The events were held at the same hotels used last year in both London and Manchester and this proved to be a popular choice with delegates.

Our workshops generally are a good mix of delegates including users who were new to the system and experienced system users. It is always nice to see some familiar faces and also to meet some new system users.

Although this year’s workshop have now all been held, training is still on-going for the current year and days are still available to book on-site one-to-one system training.

Thanks to all who attended this year and we hope to see you at a future event.

]]>
Having just returned from the last of this year’s training workshops I am happy to report that all workshops went well and have been very well received. 0 Sdworx 2009-training-seminars-update 83
Update on our sponsorship with Plan UK May 29, 2009 Sonia Blake General-News We have been continuing our sponsorship of Selina and are giving an update of how things have progressed for her.

]]>
We receive month by month correspondence from her family & representatives through Plan UK. This involves monthly reports, appreciation/thank you letters, progress activities & general updates of her village from which she lives. For instance,

  • Better healthcare for children & their mothers
  • Improving food & income security in households
  • Helping children, families & communities to take charge of their own development.
  • Improvements to School premises & facilities etc.

We are happy to confirm that the small donations that PAS Ltd makes has made a difference in Selina’s & her families lives to enhance her educational, physical & mental growth, better housing, farming and of course a better standard of life. However, the immediate improvements which have developed within her village are as follows alongside other activities:

  • Boreholes
  • Potatoes
  • Chairs for ECCD Centres
  • Hoes
  • Kamano Seeds

We at PAS Ltd wishes Selina her family and her village to have continued support from sponsors like us and a prosperous future.

We will keep you posted of new developments.

]]>
Since Christmas 2008, PAS Ltd has continued our charitable sponsorship of our chosen North-Western Zambian child Selina. 0 Sdworx update-on-our-sponsorship-with-plan-uk 82
PAS announce integration with Accord Payroll from Payroll Business Solutions May 27, 2009 Graham Whitehouse General-News Personal Audit Systems have recently agreed to develop “one-touch” integration with the Accord Payroll product from Payroll Business Solutions.

]]>
This functionality will allow users to import and synchronise all employee data stored within Accord Payroll with their P11D Organiser system.

Payroll Business Solutions are focused on providing an excellent payroll software application, and were more than happy to offer their prestigious client base, many of which are already existing P11D Organiser customers, with an integrated Payroll and P11D solution.

The Accord Payroll package from Payroll Business Solutions joins the growing list of companies that have exclusive integration with PAS, including Pegasus, Iris, Ceridian, Computers in Personnel, and Safe Computing.

Any P11D Organiser users that use the Accord Payroll product should contact the P11D Organiser Support Team on 0161 820 7113

]]>
Personal Audit Systems have recently agreed to develop “one-touch” integration with the Accord Payroll product from Payroll Business Solutions. 0 Sdworx pas-announce-integration-with-accord-payroll-from-payroll-business-solutions 81
Getting around setup file download problems May 20, 2009 Simon Duffy Software-News Some of our clients have experienced problems downloading the latest setup file. This blog details why this occurs & offers solutions to get around this problem.

]]>
As the P11D Organiser has been downloaded before setup.exe will exist in your server cache. The reason for this is that caching improves general performance.

There are two ways to get the file you need. One would be to clear the file from the cache but this would be something only an administrator would normally do. The other would be to email us and we will supply a setup with a different filename that you can download from a different area. Because we call our installation file setup.exe, a web browser will never tell what version it is at all.

]]>
If your company has a proxy server and you want to update the software you may encounter a specific problem. As the P11D Organiser has been downloaded before setup.exe will exist in your server cache. The reason for this is that caching improves general i 0 Sdworx top-tip-no-5-getting-around-setup-file-download-problems 80
P11D Organiser to maintain link with CCH Personal Tax May 15, 2009 Graham Whitehouse General-News We have recently developed a link with CCH Personal Tax, the replacement product for MYOB’s Pertax.

]]>
As you may be aware CCH bought MYOB recently and are currently upgrading existing Pertax clients to CCH Personal Tax.

We are pleased to reassure you that the P11D Organiser system will be able to produce an export file that will link with CCH Personal Tax in exactly the same manner as the existing Pertax product.

PAS Ltd are independently developing this link to satisfy the demands of their existing Pertax users.

This link will be available at no extra cost upon request to our support desk who can be contacted at the email address support@p11dorganiser.co.uk

]]>
We have recently developed a link with CCH Personal Tax, the replacement product for MYOB's Pertax. 0 Sdworx p11d-organiser-to-maintain-link-with-cch-personal-tax 79
How to link a client PC to the network Jan 19, 2009 Simon Duffy Top-Tips This article gives instructions on how to link a client’s PC to a network install of the P11D Organiser.

]]>
The following article gives instructions on how to link a client’s PC to a network install of the P11D Organiser.

In order to do a proper workstation setup you first need some information from your IT department: –

1. The location of the software on a file server usually a unc path e.g. \\server\apps\p11d

2. A mapped drive to the root of the P11D folder. e.g. H:\ or H:\P11D

3. Full rights to this P11D folder.

4. Rights for installation are usually needed as well.

Run the setup (Versions are not really build independent) and when you get to the four options choose “Connect this computer to an existing network installation”

The setup will then need the path to the P11D folder if you choose “Manual” you can put in the path yourself or if you choose “Search Network” then P11D Organiser will search your network for a valid P11D Installation. Searching can take a lot of time depending on the size of your organisation.

If you have more than one installation make sure you choose the correct one from the drop down list. Setup will install dlls, controllers and most important of all the PDF Converter which is needed to email forms and produce electronic copies. When finished you will have a P11D Organiser folder on your desktop with a shortcut to the program, help files and manual. Never just run P11D Organiser from a network shortcut as this will result in loss of functionality in the system and could potentially cause other problems.

]]>
This article gives instructions on how to link a client’s PC to a network install of the P11D Organiser. 0 Sdworx top-tip-no-4-how-to-link-a-client-pc-to-the-network 72
HMRC looking for volunteers for a study into payrolling benefits Jan 09, 2009 Graham Whitehouse payrolling-benefits HMRC are looking for volunteer companies who currently report their benefits through the payroll to participate in a study.

]]>
Following HMRC’s statements over the implementation of Payrolling of Benefits within the UK within their Pre-Budget Report in November last year, HMRC have recently announced their plans for continuing to explore the possibilities.

The objective of the study is to evaluate the value of placing benefits through the payroll procedure.

Click here to read the full announcement.

]]>
HMRC are looking for volunteer companies who currently report their benefits through the payroll to participate in a study. 0 Sdworx hmrc-looking-for-volunteers-for-a-study-into-payrolling-benefits 71
New Build of P11D Organiser with 15% VAT rates available Dec 09, 2008 Graham Whitehouse Software-News The lowering of the VAT rate to 15% with effect from 1 December 2008 will effect the Company Car Fuel Output VAT calculations. This new rate has been incorporated into Build 11 of Version 2008.2.1 of P11D Organiser that is now available for download.

]]>
This new rate has been incorporated into Build 11 of Version 2008.2.1 of P11D Organiser that is now available for download.

The latest build can be obtained by clicking here

The Company Car Fuel Output VAT report is required to be sent to the accounts department to offset against all of the Input VAT claimed on the company’s fuel card bill. This report accounts for the private use element of the provided fuel cards. For further information click here

]]>
P.A.S. Ltd have incorporated the new VAT rate of 15% into the P11D Organiser. Build 11 of Version 2008.2.1 of the software contains the new rates and is now available for download. 0 Sdworx new-build-of-p11d-organiser-with-15-vat-rates-available 70
Payrolling benefits overview Nov 21, 2008 Graham Whitehouse payrolling-benefits The Chancellor is expected to make an announcement on HMRC’s plans for payrolling benefits in this year’s pre-budget report. We are providing here a short overview (including a video blog) of what we can expect.

]]>
The issue of payrolling benefits has been on the table for nearly a year now. HMRC issued a consultation document on this subject last December. Responses to the consultation document were mainly negative with representatives for smaller employers being against these proposals. However large employer bodies (e.g. IPP) were firmly in favour of payrolling benefits.

Subsequently over the summer, HMRC met with representative stakeholders to find out how to make any new system for taxing benefits more palatable.

In next Monday’s Pre-Budget Report, the Chancellor of the Exchequer will be providing an update on the government’s latest position. It is expected that the Chancellor will state that this review will be continuing for the time being.

As a member of the stakeholder panel, PAS Ltd have been feeding in our views on how the proposed new legislation can be made to work in practice. We have practical experience of writing payrolling of benefits software for clients in the Republic of Ireland where similar legislation has been in force for nearly 5 years.

What has been made clear in these discussions with HMRC, is that it is highly unlikely that this issue will be shelved. It is very probable that payrolling of benefits legislation will be phased in over a period of time.

Whatever the outcome you can rest assured that PAS Ltd already has software for payrolling benefits , so you will be able to cope with any eventuality.

As the annual task of collating benefits information will eventually become a monthly one, it may be prudent to review your benefits information gathering processes. This will put you in a better position when new benefits legislation is eventually announced. With many years of experience of dealing with blue-chip clients, PAS Ltd has built up an in-depth knowledge of best practices in benefits information workflow. Please contact us if you require our assistance to advise you on ways to streamline your operations.

Or for more information contact:

Graham Whitehouse,
Sales Manager,
PAS Ltd
on 0161 820 7113
or email info@p11dorganiser.co.uk

]]>
The Chancellor is expected to make an announcement on HMRC’s plans for payrolling benefits in this year’s pre-budget report. 0 Sdworx payrolling-of-benefits-overview 69
New PAS Ltd website launched Oct 17, 2008 Graham Whitehouse General-News PAS Ltd have today launched their new corporate website.

]]>
We are pleased to announce the launch of our newly updated corporate website.
Please visit www.pas-ltd.co.uk for full details of all the products and services that we offer.

The new website has been designed with the latest Web 2.0 technology to be both contemporary and informative.

Please feel free to let us have your comments on what you think of the new design.

]]>
PAS Ltd have today launched their new corporate website. 0 Sdworx new-pas-ltd-website-launched 74
PAS Ltd at Softworld Oct 07, 2008 Graham Whitehouse General-News PAS Ltd will be attending this year’s Softworld Exhibition at Olympia 2, London on 14 & 15 October 2008

]]>
PAS Ltd will be attending this year’s Softworld Exhibition at Olympia 2, London on 14 & 15 October 2008

]]>
PAS Ltd will be attending this year’s Softworld Exhibition at Olympia 2, London on 14 & 15 October 2008 0 Sdworx pas-ltd-at-softworld 75
Payrolling of Benefits - What are the changes? Jul 10, 2008 Graham Whitehouse P11D-News In December 2007 HMRC published a consultation document relating to the abolition of the year end P11D form. Their intentions are to replace the P11D form with a new regime that would tax benefits-in-kind through the payroll.

]]>
Many larger employers are in favour of this proposal, as it would save them a lot of time at the end of the year. Similar legislation was successfully introduced in the Republic of Ireland in 2004.

A decision will not be announced until the 2008 Pre-Budget report whether the proposed new legislation will be passed. If it is passed, it will come into effect in April 2011.

The important thing to note is that under the new regime, the requirement to calculate the taxable value of a benefit (i.e. the cash equivalent that the employee will have to pay tax on) will not disappear. Only the year end reporting requirement on the annual form P11D will be removed.

So if this change occurs, will your business be able to cope with the new demands placed on it?

The three key questions that you should be asking are: –

  1. Does my business possess the necessary IT infrastructure to gather raw benefits data from suppliers on a monthly basis?
  2. Is my current payroll system capable of calculating the cash equivalents of these benefits and process these figures monthly?
  3. How will my business cope with the rise in employee queries of how the taxable benefit values appearing on their payslips have been derived?

Most businesses already possess the IT infrastructure to report benefit values annually. E.g. medical health insurance premiums are normally reported to you annually by your insurer. However under the proposed new regime you will have to ensure that you can receive and process these details on a monthly basis.

There are no payroll systems that can calculate cash equivalents of all benefits-in-kind. Payroll companies have traditionally steered clear of developing benefits and expenses software because of complex benefits legislation. For this reason, most businesses currently use dedicated benefits and expenses software. Unfortunately most software serving this niche has been designed to meet the current legislative requirements and are year end P11D form fillers only.

Finally, a method of communication with your employees of exactly how the monthly taxable benefit values have been derived will have to be established. Ideally an employee should be informed of how the benefit has been worked out and not just have an unexplained figure appearing on their payslip. This in turn can provide valuable feedback information from your employees when they experience a change in their benefits provisioning, thus ensuring you are minimising any potential mistakes being made.

The answer to all of these questions is a benefits software package that can calculate the monthly figures to feed into your payroll system after importing the raw data from your supplier’s monthly spreadsheets. The system should also be capable of emailing a detailed statement to the employee of how that month’s benefits figures have been arrived at.

As the UK market leaders in benefits and expenses software, PAS Ltd has already developed a suite of products that meet all of these requirements and more.

For more information contact:

Graham Whitehouse
Sales Manager,
PAS Ltd
on 0161 820 7113
or email info@p11dorganiser.co.uk

]]>
In December 2007 HMRC published a consultation document relating to the abolition of the year end P11D form. 0 Sdworx payrolling-of-benefits-what-are-the-changes 67
Qualifying Low Emission Cars Jul 02, 2008 Graham Whitehouse General-News There was a new type of company car defined in this years budget. These cars are deemed to be greener therefore they attract a reduced benefit charge from 2008/2009 onwards.

]]>
From 6 April 2008 there is a new 10% band introduced for cars with a CO2 emissions figure of exactly 120 g/km or lower. Please note that the normal rule of rounding down does not apply in this instance e.g. if a car has a CO2 figure of 123g/km it cannot be rounded down to 120 g/km to qualify for the 10% band.

These cars are termed qualifying low emissions cars, QUALECs for short. Further reductions (e.g. for hybrid or bi-fuel cars) will not apply to QUALECs. However the 3% supplement continues to apply to diesel engine QUALECs.

Finally cars powered solely by electricity are excluded from these arrangements and retain their net appropriate percentage of 9%.

Version 2008.2.1 of the P11D Organiser has all of this new legislation incorporated into it.

]]>
There was a new type of company car defined in this years budget. These cars are deemed to be greener therefore they attract a reduced benefit charge from 2008/2009 onwards. 0 Sdworx qualifying-low-emission-cars 66
Filing by Internet. Jun 13, 2008 Simon Duffy Top-Tips When P11D Organiser added the Filing By Internet option to the software it introduced a new and advanced feature to an already well featured product.

]]>
Previous to FBI, people filled by Electronic Employers Communication (Floppy Disc) and paper printouts. Obviously with the floppy disc becoming obsolete in newer computers many people would like to change over to more modern way of filing. Also with current environmental issues offices are trying to save on paper use.

Filing by Internet is the best option. Even if you are not registered to use this service with the Inland Revenue you can still test it in P11D Organiser, so go ahead and give it a try.

In your P11dorganiser software go to:

tools \year end\EOY Filing by Internet.

- Choose test submission. Fill in your email address then click submit at the bottom of the screen. P11D Organiser will report any possible problems in your submission and create a report of the errors at the end.

Your submission is complete as soon as your FBI Return is acknowledged as Accepted in the status window of the FBI Screen of the software.

Please remember that you have to follow up any online submissions with a hard-copy printed P11D b form.

If you are ready to use the service then just contact HMRC for a Government Gateway username and password.

]]>
When P11D Organiser added the Filing By Internet option to the software it introduced a new and advanced feature to an already well featured product. 0 Sdworx top-tip-no-3-filing-by-internet 65
File by Internet - Latest News Jun 09, 2008 Graham Whitehouse Software-News Following changes made by HMRC to the Government Gateway, we are advising our clients to follow up all online FBI submissions with a hard-copy of the P11D b form.

]]>
We have recently discovered that HMRC has changed the government gateway for online submissions of P11Ds. This is subsequent to the main release of our software Version 2008.2.1. The changes are minor and affect the validation of National Insurance Numbers . If some employees are omitted from the online submission because they have invalid National Insurance Numbers, the online submission will contain inaccurate calculations for Class 1A NIC. This would then necessitate the issue of a manual P11D b form.

]]>
Following changes made by HMRC to the Government Gateway, we are advising our clients to follow up all online FBI submissions with a hard-copy of the P11D b form. 0 Sdworx file-by-internet-latest-news 68
Training workshop update May 27, 2008 Paul Kemp Training This years training workshops have been very successful, there were changes to the format and venues for this year.

]]>
The format of P11D Organiser system training coupled with Benefits and expenses Tax advice seemed to work very well and was well received by the delegates. The boardroom format worked well and provided an informal yet productive workshop environment.

The decision to use new venues was well received, still high quality, but more city centre located hotels being chosen. Both PAS staff and delegates were impressed by the venues. The London events in particular proved very popular for location, quality of venue, and quality of the food.

It was nice to see some familiar faces and also to meet some new system users. There was a good balance of delegates who were new to the system and experienced system users. In my opinion this provided a healthy workshop atmosphere and proved equally useful to delegates who were there to receive a “refresher” and those who needed to learn the system from “scratch”

Even though all this years workshops have now been held, training is still on-going for the current year as I am currently out on-site most days up to early July providing one-to-one system training.

We hope to see you at an event next year!

]]>
This years training workshops have been very successful, there were changes to the format and venues for this year. 0 Sdworx training-workshop-update 64
Sohail Juna Achieves Prince2 Foundation & Practitioner Qualification May 23, 2008 Graham Whitehouse Staff-News Congratulations to Sohail Juna who has recently passed the PRINCE2 foundation and practitioner exams

]]>
This is an important milestone in our plan to underpin our systematic approach to project delivery with the “de-facto” best practice standard for Project Management.

With several key business projects on the horizon, Sohail will be instrumental in delivering these through effective, benefits-led project management. We anticipate some exciting changes to the industry to appear in the coming months, and in turn are currently developing a range of new products to meet the changing needs of our customers.

We believe that an effective Project Management will help us to continue to improve on our abilities to engage with our customers and business partners alike.

]]>
Congratulations to Sohail Juna who has recently passed the PRINCE2 foundation and practitioner exams 0 Sdworx sohail-juna-achieves-prince2-foundation-practitioner-qualification 63
Importing Tips May 23, 2008 Simon Duffy Top-Tips Importing is both an easy and powerful feature of the P11D Organiser.

]]>
Imports can be from .xls spreadsheets, .csv spreadsheets and table/dbf files. If you are using spreadsheets you need to be careful. Make sure you do not have any formulae or scripts in your spreadsheet and only have one workbook. You really need a flat file spreadsheet to minimise possible errors. Problems can occur for a number of reasons. The first one would be an error if you have the spreadsheet open. As with most programs P11D Organiser needs exclusive access to the spreadsheet. Other problems can be use of invalid characters in the import which could be typographic errors or matching the wrong fields.

Make sure that dates are formatted in the dd/mm/yyyy format otherwise the system may reject the data or change it to an invalid date. As with all other procedures it is advisable to backup the software first by pressing F3. You will notice that as well as importing 11 benefit types you can also update or add employees if need be. Section D Living Accommodation is not included as a benefit import as it is more likely to be manually input and is a more complex benefit.

Log files are created for all imports and can be viewed by pressing the Excel button. If there are any problems in an import removed data will be reported on an .err file. You can open this in Excel as well and if you edit the appropriate error you can re-import this spreadsheet.

P11D Organiser comes with it’s own internal backup procedure. Backups will create a zip file with the days date which can be used to restore your system in the event of a mistake (like during import), data loss or even if moving the system. This can be scheduled weekly, or monthly.

]]>
Importing is both an easy and powerful feature of the P11D Organiser. 0 Sdworx top-tip-no-2-importing-tips 62
Ensuring muliple user machines (workstations) are set up correctly May 16, 2008 Simon Duffy Top-Tips P11D Organiser works best in a client / server setup. This would obviously be appropriate in a multi-user environment. If it is a single user setup you could also use the client server setup.

]]>
As most servers are more resilient and tend to get backed up more often, this tends to be the chosen location for most installations. The client installation is imperative if you want the software to work correctly. So tip number 1 – Never run the P11D Organiser from the executable or from a shortcut directly on the server. Many functions will not work and errors can occur if you try this.

The client install is very quick and will install the main dependant files (DLL’s and OCX controllers) to enable use of the system correctly. We also ship a specific pdf creator/converter which is needed to produce pdf’s which are emailed to benefit recipients.

Click here to read about the installation process

]]>
P11D Organiser works best in a client / server setup. This would obviously be appropriate in a multi-user environment. If it is a single user setup you could also use the client server setup. 0 Sdworx top-tip-no-1-location-of-your-p11d-system 59
Work Experience May 2008 May 13, 2008 Sonia Blake General-News Luke Robinson from Reddish Vale Technology College a young vibrant enthusiastic 15 year old comes to P.A.S Ltd to enhance his knowledge in the world of the P11D Organiser Software development.

]]>
Luke has temporarily joined the team and has gained experience on what is necessary in the production of P11D Software, such as helping with the burning of the post budget update cd rom’s V2008.2.1 & delivery, computer building and generally interacting within the various departments of PAS Ltd.

With his keen, enthusiasm and a willingness to learn Luke should have a very bright future ahead of him!

We all would like to say a big thank you to Luke & Reddish Vale Technology College for him, who bought with him an array of energy, intelligence & laughter to the staff.

Good Luck for the future!

]]>
Luke Robinson from Reddish Vale Technology College a young vibrant enthusiastic 15 year old comes to P.A.S Ltd to enhance his knowledge in the world of the P11D Organiser Software development. 0 Sdworx work-experience-may-2008 58
PAS Ltd's response to HMRC consultation into payrolling benefits. Apr 03, 2008 Graham Whitehouse payrolling-benefits In February 2008 we asked our clients to fill in an online survey

]]>
HMRC wanted responses on a number of proposals including the abolition of the £8,500 test and abolition of the P11D forms.

Read the results of our payrolling of benefits survey and our response to HMRC .

]]>
In February 2008 we asked our clients to fill in an online survey relating to HMRC's consultation paper into payrolling benefits. 0 Sdworx hmrc-consultation-into-payrolling-benefits 61
Online survey on HMRC's consultation for Payrolling of Benefits Feb 26, 2008 Graham Whitehouse P11D-News Please complete our online survey to give us your views on the consultation process for payrolling benefits.

]]>
The consultation document can be downloaded here

As part of this process, PAS Ltd were invited to attend a meeting with HMRC Policy Unit last week. As the largest P11D software provider in the UK, HMRC were very interested to hear our client’s views on this matter.

Therefore we have devised an online survey for you to complete. To complete the survey please click on the link below: –

Online Survey

This survey should not take more than 10 minutes to complete and your views will help the government formulate their final policy.

]]>
As you may be aware, HMRC recently commenced a consultation process on the possibility of introducing legislation for abolishing the form P11D and replacing it with mandatory payrolling of benefits-in-kind. 0 Sdworx online-survey-on-hmrcs-consultation-for-payrolling-of-benefits 56
PAS Ltd sponsors a Zambian child through Plan UK Feb 16, 2008 Sonia Blake General-News Over Christmas PAS Ltd entered into the charitable spirit and decided to sponsor a third world child through the charity Plan UK.

]]>
We are delighted to introduce you to Selina aged 4 who lives, North-Western Zambia.

Selina attends nursery school which is a 30 minute walk from where she lives. She has a younger sister, Ruthina who was born in 2006. She lives with her parents in a house made of unfired mud bricks with a straw roof.

Our sponsorship means that Selina and her community will receive improved healthcare & education along with agricultural benefits funded by PAS Ltd.

We will keep you posted of any new developments in Selina life & her community.

If you would also like to sponsor a third world child, please visit www.plan-uk.org for further details.

]]>
Over Christmas PAS Ltd entered into the charitable spirit and decided to sponsor a third world child through the charity Plan UK. 0 Sdworx Selina pas-ltd-sponsors-a-zambian-child-through-plan-uk 60
All New 2008 P11D Organiser Training Workshops Jan 25, 2008 Paul Kemp Training We have revamped our workshop format this year to cater for all levels of system users, be they novice or experienced. For the first time this year our tax advisers will be on hand to answer any benefits related questions that you may have.

]]>
The old format for the workshops proved to be very successful in previous years, so this year we are offering an even greater choice of dates. Attendance at these events will provide valuable refresher training in time for you to be ready for the end of year.

We have selected all new venues for 2008, in an informal and friendly classroom style, catering for around 15 delegates and include all refreshments & lunch. But don’t worry, these will still be held in similarly luxurious 4 and 5 star hotels!

  • 05/03/2008 – London – Park Plaza Sherlock Holmes
  • 06/03/2008 – London – Park Plaza Sherlock Holmes
  • 19/03/2008 – Manchester – Hilton Deansgate
  • 20/03/2008 – Manchester – Hilton Deansgate
  • 30/04/2008 – London – Park Plaza Sherlock Holmes
  • 01/05/2008 – London – Park Plaza Sherlock Holmes

  • P11D Organiser Training Workshop – 1 day course – 1 delegate – £450
  • P11D Organiser Training Workshop – 1 day course – 2 or more delegates – £399

Training Workshops 2008 Agenda

  • 09:30 – Coffee on Arrival/Registration
  • 10:00 – System Navigation
  • 11:15 – Tea/Coffee Break
  • 11:30 – Data Importing
  • 12:30 – Lunch
  • 13:30 – Reporting & Year End Procedures
  • 14:45 – Tea/Coffee Break
  • 15:00 – Advanced Functionality
  • 15:30 – Future of P11Ds – Payrolling of benefits
  • 16:00 – Finish

For further information & to register your interest, please complete the on-line booking form.

If you are unable to complete the form or need any further help please e-mail training@p11dorganiser.co.uk stating which events you would like to attend, your company name, preferred location, and number of delegates.

Bookings will be strictly on a FIRST COME, FIRST SERVED basis!

We look forward to seeing you there!

]]>
We have revamped our workshop format this year to cater for all levels of system users, be they novice or experienced. 0 Sdworx all-new-2008-p11d-organiser-training-workshops 54
Prize Draw Winner Oct 01, 2007 Graham Whitehouse General-News We are pleased to announce that the winner of the prize draw for completing the feedback forms was Liz Coey of ICS Computing Ltd. £50 worth of Marks & Spencer’s Vouchers are on the way to the lucky winner.

]]>
Thank you to all of our other clients who filled in the feedback forms. We received nearly 200 completed forms and we are currently analysing the results.

]]>
Thank you to all of our clients who filled in our feedback forms. 0 Sdworx prize-draw-winner 53
PwC P11D Producer Rescue Package now available Sep 18, 2007 Graham Whitehouse P11D-News PAS Ltd are proud to announce the launch of the P11D Producer Rescue Package.

]]>
Earlier on this year PricewaterhouseCoopers withdrew from the P11D software market. This move has left a number of clients now requiring a replacement solution for their benefits & expenses requirements. As the market leaders in P11D software we have been contacted by a number of these clients.

We identified that a key requirement for them was to have access to their historic data as well as the facility to enter new information in one software package. Therefore PAS Ltd has developed a rescue package that satisfies this need.

All P11D Producer clients can have access to the conversion utility free of charge as part of their license agreement for the P11D Organiser. The conversion process is automatic & extracts all PAYE, employee & benefits data across all tax years.

If you previously used PwC’s P11D brief we can also consolidate all the information contained within this package.

For more information please contact our sales team

]]>
PAS Ltd are proud to announce the launch of the P11D Producer Rescue Package. 0 Sdworx pwc-p11d-producer-rescue-package-now-available 52
Exam Success Sep 10, 2007 Graham Whitehouse Staff-News We are pleased to announce that our Administrative Manager, Sonia Blake has passed the first part of her AAT qualification on her first attempt.

]]>
We would like to congratulate her on this achievement & wish her every success in her future examinations.

]]>
We are pleased to announce that our Administrative Manager, Sonia Blake has passed the first part of her AAT qualification on her first attempt 0 Sdworx exam-success 51
P11D Organiser Feedback Form Sep 06, 2007 Paul Kemp Software-News PAS welcomes comments from users by introducing the new on-line feedback form.

]]>
At PAS we are always looking to build on our success, to enhance the system’s functionality and improve on the system’s features year-on-year.

There may be existing system features that you are overlooking or improvements that you would like us to introduce.

We would be grateful if you could spare some time to answer a few questions and provide us with invaluable feedback to assist us with the system’s future development.

Many thanks in anticipation of your help and continued support.

Kind regards

Paul Kemp – PAS Ltd Accounts Manager

]]>
PAS welcomes comments from users by introducing the new on-line feedback form 0 Sdworx p11d-organiser-feedback-form 50
2007 Golf Day Champion Sep 05, 2007 Graham Whitehouse General-News PAS Ltd are delighted to announce the winner of the 2007 PAS Ltd Open. The overall winner of the Stableford competition was Anne Rorrison of the Royal Bank of Scotland Group. Anne was presented a prize of a lightweight golf bag.

]]>
The overall winner of the Stableford competition was Anne Rorrison of the Royal Bank of Scotland Group. Anne was presented a prize of a lightweight golf bag.

]]>
PAS Ltd are delighted to announce the winner of the 2007 PAS Ltd Open. 12.jpg Anne Rorrison and Jas Jhooty at the PAS Ltd Golf day 2007 Anne Rorrison of the Royal Bank with Jas Jhooty from Pas Ltd 2007-golf-day-champion 47
New Website and P11D Forum Aug 31, 2007 Graham Whitehouse General-News Welcome to the redesigned P11D Organiser website. We have completely updated the whole site to present information in a clearer more understandable format.

]]>
We have incorporated a blog and a new P11D Forum for our clients. We would welcome your comments on what you think of the new site.

]]>
Welcome to the redesigned P11D Organiser website. We have completely updated the whole site to present information in a clearer more understandable format. 0 Sdworx new-website-and-p11d-forum 45
P11D Organiser users embrace the Government Gateway May 15, 2007 Graham Whitehouse General-News Did you know that over the 2005/06 Tax Year, 65% of P11D Organiser users chose to submit their Year End P11D returns to HMRC (Her Majesty’s Revenue and Customs) using the Government Gateway.

]]>
The P11D Organiser Filing By Internet (FBI) module was closely developed with HMRC, and now boasts two successful years of users filing their EOY (End of Year) reports online, and also submitting their in-year P46 movements online.

What are the benefits of the Government Gateway?

Did you know that by using the Government Gateway you can:

  • Submit reports for multiple PAYE references in one click
  • Submit P46 movements instantly throughout the Tax Year
  • Save time – stop printing reams of paper and stuffing envelopes
  • Save money – No delivery costs
  • Have instant confirmation – The Gateway will email you to tell you that it has received your submission
  • Have your employees tax codes amended quicker – Your PAYE data is processed much faster than via paper submissions.

To find out how you can utilise the Government Gateway, contact us, alternatively, to find out more about the Government Gateway go to: www.gateway.gov.uk

]]>
Did you know that over the 2005/06 Tax Year, 65% of P11D Organiser users chose to submit their Year End P11D returns to HMRC (Her Majesty's Revenue and Customs) using the Government Gateway. 0 Sdworx p11d-organiser-users-embrace-the-government-gateway 6
PAS Ltd develop the online Benefit-in-Kind Calculator for RBS Apr 19, 2007 Graham Whitehouse Software-News PAS Ltd has delivered the online Benefit-in-Kind calculator for the Royal Bank of Scotland. With this tool, RBS employees can quickly find out how much tax they have to pay on their staff mortgages.

]]>
http://www.yourbankrbs.com/products/mortgages/benefit_in_kind/index.aspx

With the official interest rate having risen to 6.25% from 6 April 2007, this will prove to be an invaluable tool.

]]>
PAS Ltd has delivered the online Benefit-in-Kind calculator for the Royal Bank of Scotland. 0 Sdworx pas-ltd-develop-the-online-benefit-in-kind-calculator-for-rbs 11
Siemens Corporate Shared Services join PAS Apr 11, 2007 Graham Whitehouse General-News PAS Ltd are delighted to announce that the Siemens Group have become the latest organisation to choose P11D Organiser.

]]>
The deal is worth in excess of £100,000 in terms of licence and consultancy fees over the next three years. PAS Ltd’s Director Matthew stated,

“This sale represents the culmination of six months effort by the sales team. Siemens evaluated all of the competition before arriving at the right decision to use our software. The clinch pin was our in-house expertise in dealing with large corporates.”

]]>
PAS Ltd are delighted to announce that the Siemens Group have become the latest organisation to choose P11D Organiser. 0 Sdworx siemens-corporate-shared-services-join-pas 24
Speculation on P11D abolition Mar 01, 2007 Graham Whitehouse P11D-News Following on from HMRC’s Better Regulation exercise there has been recent speculation in the payroll industry that the P11D should be abolished.

]]>
The main criticism of the P11D form was the unnecessary entering of legitimate business expenses on the form. We are against unnecessary red tape and agree that these sorts of entries should be eliminated by the use of dispensations and PSAs.

The P11D is a complicated form designed to return details to HMRC of all items made available to employees that are not provided through the payroll. As such the details that have to be shown can cover a host of areas and are subject to intricate and sometimes quite bizarre legislation to arrive at a figure that the employee will eventually pay tax on. Even if the P11D form was abolished, the government cannot afford to lose the revenue benefits legislation generates.

No UK payroll system is capable of working out cash equivalents to fully satisfy the complicated and ever changing benefits legislation. If the P11D form was abolished the burden for employers would actually increase as they will have to calculate cash equivalents for benefits on a weekly or monthly basis (in line with a payroll run) and not on an annual basis as most of them currently do. Furthermore most employees would end up subjected to an additional 11% Primary National Insurance Contribution charge that they currently do not have to pay.

Nobody likes to complete P11Ds but the solution is not to abolish the form but to bring the whole process of P11D production into the 21st century. This can be achieved by the implementation of well designed P11D software such as the P11D Organiser that can make the annual task much easier.

For example the P11D Organiser can:

  • Synchronise your employee details with your Payroll or HR software
  • Allow for all year importing and automatic validation of your raw benefits data to produce error logs for employers to return to their data providers to sort out
  • Email the P11D form or benefits statement to employees
  • Utilise the government gateway to file in year P46 and end of year submissions P9D, P11D and P11Dto HMRC via the internet. This has the added advantage of employees getting their tax codes updated more quickly than if paper submissions or spreadsheets are sent in.

In summary we would advise employers to modernise their current software and work within the existing system that although unpopular, has evolved over time and is understood by all concerned. It is better the devil we know than to allow for the introduction of a new ill-conceived regime for benefits taxation.

]]>
Following on from HMRC's Better Regulation exercise there has been recent speculation in the payroll industry that the P11D should be abolished. 0 Sdworx speculation-on-p11d-abolition 46